Executive Assistant
4 months ago
**Roles and Responsibility**
**1. Calendar Management and Scheduling**:
- Manage the Director's calendar, coordinating meetings, appointments, and travel arrangements
- Prioritize and schedule appointments, meetings, and conferences based on importance and urgency
- Ensure the Director is well-prepared for meetings by gathering necessary materials and briefing documents
**2. Communication and Correspondence**:
- Draft and prepare correspondence, reports, presentations, and other documents as requested
- Maintain effective communication with internal and external stakeholders on behalf of the Director
**3. Information and Data Management**:
- Collect, organize, and maintain confidential and sensitive information, records, and files
- Ensure the proper filing and retrieval of important documents and records
**4. Meeting and Event Coordination**:
- Coordinate and make arrangements for meetings, conferences, and events
- Prepare agendas, distribute materials, and take minutes during meetings as required
**5. Travel Arrangements**:
- Coordinate and make travel arrangements for the Director, including flights, accommodations, and ground transportation
- Prepare travel itineraries, documents, and coordinate with relevant stakeholders for seamless travel experiences
**6. Project and Task Management**:
- Assist the Director in managing and tracking various projects, initiatives, and tasks
- Coordinate with cross-functional teams and stakeholders to ensure timely completion of projects
- Provide administrative support and follow-up on action items as needed
**8. Other Duties**:
- Act as a liaison between the Director and other departments, executives, and external parties
- Maintain a high level of professionalism, confidentiality, and discretion in handling sensitive information
- Perform other ad-hoc duties and responsibilities as assigned by the Director
**Qualifications and Skills**:
- Bachelor's degree or equivalent work experience
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle multiple tasks, prioritize effectively, and meet deadlines
- Exceptional attention to detail and problem-solving skills
- Discrete, professional, and able to maintain confidentiality
- Excellent interpersonal skills
Schedule:
- Day shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 2 years (preferred)
**Language**:
- English (required)
Work Location: In person
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