Office Administrator

16 hours ago


Noida Uttar Pradesh, India Florencia Healthcare Full time

**Front Office manager - Job description**

A front desk in a pharmaceutical company plays a key role in managing the company’s front-line interactions and ensuring efficient communication within the organization. Here’s an outline of their typical responsibilities, skills, and qualifications:
**Responsibilities**:
1. Reception and Greeting: Welcome visitors, clients, and vendors; provide a positive first impression for anyone entering the company premises.

2. Call Management: Answer and direct phone calls to relevant departments or personnel and manage inquiries efficiently.

3. Appointment Scheduling: Schedule meetings and manage the conference rooms, ensuring they are prepared for internal and client meetings.

4. Visitor Management: Maintain a visitor log, issue visitor passes, and ensure visitor protocols are followed, especially important for a pharma setting.

5. Mail and Document Handling: Sort, distribute, and handle mail, packages, and documents, including those that may be confidential.

6. Data Entry and Record Keeping: Manage databases for contact information, update visitor logs, and maintain front-desk records.

7. Support to Administrative Departments: Provide assistance to HR, marketing, and other departments with tasks as needed, including preparation for company events.

8. Inventory Management: Monitor and maintain office supplies for the reception area and common spaces.

9. Coordination with Security: Work with security personnel to maintain a safe environment, especially if dealing with sensitive pharmaceutical assets or documentation.

##

**Required Skills**:

- Communication Skills: Clear, polite, and professional communication in person and on the phone.
- Organizational Skills: Efficient handling of multiple tasks, scheduling, and data management.
- Technical Proficiency: Familiarity with office software (e.g., Microsoft Office Suite) and telecommunication systems.
- Attention to Detail: Accuracy in record-keeping, managing calls, and document handling.
- Professional Appearance: As a first point of contact, maintaining a professional and polished appearance is often required.
- Knowledge of Pharma: Understanding of basic pharmaceutical terms and industry etiquette can be advantageous.

## Qualifications
- Education: A high school diploma or equivalent is usually required; a college degree may be preferred.
- Experience: Previous experience in a front desk, receptionist, or customer service role, ideally in a healthcare or pharma environment.
- Certifications: Training in customer service or administrative skills can be a plus.

Qualifications:

- Any Graduate in Any Specialization
- 2-3 years of experience in a similar role)

Excellent interpersonal and communication skills.

**Salary:

- **As per company norms

**Position:

- ** 1

**LOCATION:

- ** Sector -62, Noida

Pay: ₹14,000.00 - ₹22,000.00 per month

Schedule:

- Day shift
- Rotational shift

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person



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