Executive Assistant

6 months ago


Bidhannagar Kolkata West Bengal, India Jobstop Solutions Pvt Ltd Full time

The work will include but not be limited to:

- Coordinate office activities and operations to secure efficiency and compliance to company policies.
- Coordinate office activities and operations to secure efficiency and compliance to company policies.
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Support budgeting and bookkeeping procedures.
- Create and update records and databases with personnel, financial and other data.
- Track stocks of office supplies and place orders when necessary.
- Submit timely reports and prepare presentations/proposals as assigned.
- Assist colleagues whenever necessary.
- Some national travel will occur from time to time and a driver's licence is essential.

**Responsibilities**:
**Answer and direct phone calls.**
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.

**Assist in the preparation of regularly scheduled reports.**
- **Develop and maintain a filing system.**:

- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Book travel arrangements.

Submit and reconcile expense reports.
- Provide general support to visitors.
- Aiding with client reception as needed.
- Maintaining office equipment as needed.
- **Perform receptionist duties when needed.**:

- Excellent troubleshooter and problem solver.
- **Reminding the manager/executive of important tasks and deadlines.**:

- **Perform billing assistance duties, including prepare and send invoices to clients and customers.**:

- After-hours attendance at industry functions, conferences and other events is also required.

Location - Kolkata, Sector V

**Salary**: ₹400,000.00 - ₹430,000.00 per year

Schedule:

- Day shift

Ability to commute/relocate:

- Bidhannagar, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Operations management: 1 year (required)

License/Certification:

- Driving Licence (required)



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