Executive Assistant
6 months ago
**Executive Assistant - Key Responsibilities**
- Serve as the primary point of contact for vendors and other internal and external stakeholders.
- Facilitate effective communication and collaboration among management and various departments.
- Establish and maintain efficient follow-up procedures to ensure timely project completion.
- Keep management apprised of project progress and provide regular status updates.
- Share follow-up actions and ensure their completion with both internal and external teams.
- Coordinate and prepare for meetings, including documentation and logístical arrangements.
- Coordinate travel arrangements, both domestic and international, for executives, including flights, accommodations, transportation, and itinerary planning.
- Create comprehensive travel itineraries and maintain organized travel-related documents.
- Generate presentations, summary reports, and budgets as requested by management.
- Maintain documentation with accuracy and professionalism.
- Provide general administrative support, including processing expense reports, managing office supplies, and coordinating event logistics.
- Handle confidential information with utmost discretion and professionalism.
**Qualifications**
- A Bachelor’s degree (Master’s degree preferred) coupled with a minimum of 2 years of pertinent work experience, ideally within a reputable organisation.
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Suite, demonstrating adeptness with fundamental office software.
- Exceptional interpersonal skills, characterised by persuasiveness and effectiveness in engaging with internal and external stakeholders, thereby facilitating seamless communication and coordination.
- Proven track record in effectively managing both tasks and personnel, exhibiting meticulous attention to detail and the ability to establish robust follow-up mechanisms to ensure timely task completion.
- Strong aptitude for conceptual thinking and analytical reasoning, enabling valuable contributions to strategic deliberations and problem-solving endeavours.
Schedule:
- Day shift
Work Location: In person
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