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Personal Assistant

4 weeks ago

Mumbai Maharashtra, India Kathputlee Arts & Films Full time

Kathputlee Arts and Films began as an animation studio in 2007 and have now evolved into a comprehensive creative content agency. We handle end-to-end projects in animation, films, and designs, including TV commercials, short films, brand films, product videos, and social cause films. Our clients include renowned brands like Orient Tiles, HITACHI, Airtel, DLF, PI Industries, DHFL Pramerica, as well as various NGOs and government enterprises. In recent years, we made a ground-breaking impact with India's first original graphic novel, "KNIGHTS OF LA MANCHA," with Hindustan Times and have now ventured into long-format entertainment content with two feature films meant for National and International release currently in post-production. Our vision is to continue developing intellectual properties (IPs) while strengthening our service business

**Job Title: Personal Assistant**

At Kathputlee, we are seeking a highly motivated and result-oriented individual to join our team as an Personal Assistant. In this role, you will play a pivotal role in our organization by effectively meeting the changing needs of the market, in terms of this profile services.

**Responsibilities**:
**1. Personal Assistant**:

- Schedule appointments and updating CEO daily.
- Maintaining CEOs calendar, digital diary and reminders. Accessing priority of appointments and reallocation as necessary.
- Organize internal & external meetings, preparing meeting agendas, power-point presentations. Noting down minutes of meeting (MOM). And making reports agendas discussed in meeting.
- Coordination with staffs and interfacing with clients. Daily follow-ups for delegation report and checklist.
- Responding to calls, answering & sorting queries, screening and redirecting calls to concerned person.
- Preparing internal & external corporate documents of team members and industries partners. Maintain files and records; updating when necessary.
- Manage detailed travel itineraries of CEO & other managers. Flight ticket arrangements, hotel booking, vehicle rentals and arranging for buffets.

Arranging official tour & other event management and making expense report.
- Liasoning with stakeholders, Govt. officials for further business meetings and follow-ups and addressing queries.
- Uphold a strict level of confidentiality on highly sensitive information.
- Searching local vendors & taking quotation for house equipments and maintenance.
- Preparing and maintaining various Google sheets, Google forms, Zoom connects, Teams connects and Teleconference connections

**2. Freelancers and Vendors**
- Search and formulate partnerships with freelancer and vendors
- Organic search creative freelancer as per requirements
- Handle freelancer end to end

**3. Misc. Office and Marketing Coordination**
- Admin work related to office and staff
- Marketing coordination as per requirement.
- Helps in marketing data manage and sourcing.

4. Analyse market trends and competitor activities to identify opportunities for business growth. Monitor and report on the effectiveness of marketing campaigns using key performance indicators (KPIs).

**Requirements**:

- Bachelor's degree or equivalent experience
- More than 2 years of experience as an Executive Assistant
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills

**Why Join Us**:

- Opportunity to work in a dynamic and rapidly growing creative content agency.
- Be part of a team that values creativity, innovation, and collaboration.
- Room for professional growth and skill development.
- Work in a supportive and inclusive work culture where your ideas are valued.

Join us at Kathputlee, where your passion will be harnessed to drive tangible results and contribute to our overall success. Together, let's navigate the ever-changing market landscape and make a lasting impact in recruitment and sales.

**Job Types**: Full-time, Permanent

**Salary**: ₹25,000.00 - ₹35,000.00 per month

Schedule:

- Day shift

Work Location: In person

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