Executive Assistant
2 weeks ago
We have opening for Executive Assistant with one of the Group Company in Ahmedabad.
**Job Role**
The executive assistant will play a crucial role in supporting the Director. You are responsible for ensuring the smooth functioning of the Director’s office, managing administrative tasks, and maintaining effective communication within the organisation.
**Calendar Management**: Scheduling and coordinating appointments, meetings, and conferences for the executive. This involves managing multiple calendars, prioritising events, and ensuring the executive's schedule is well-organised.- **Meeting Support**: Preparing meeting materials, agendas, and presentations. Taking meeting
- minutes, distributing notes, and following up on action items as required.
- **Database and Information Management**: Managing and organising documents, records, and files. Maintaining confidentiality and ensuring that information is easily accessible when needed.Relationship Management: Building and maintaining positive working relationships with internaland external stakeholders, including clients, partners, and other executives.
- **Expense Management**: Assisting in managing the executive's budget and expenses. Tracking and
- reconciling expense reports and ensuring adherence to company policies. **Travel Arrangements**: Planning and coordinating travel arrangements, including flights, hotels, transportation, and itineraries. This may involve both domestic and international travel.
**Qualifications:
- **
- 5+ years of relevant work experience.
- Degree or relevant certification in business administration or a related field can be beneficial for this role.
- Prior experience in an administrative role or working with high-level executives is preferred.
- Excellent organisational and time management skills.
- Excellent in using various office software, communication tools, and technology platforms
- Excellent communication skills.
- Excellent attention to detail and discretion.
- Ability to handle multiple tasks simultaneously
**Educational Details**: Graduation
**City**: Ahmedabad
**State**: Gujarat
**PostalCode**: 380006
**Recruiter**: Jeena Sunil
**Qualifications**:
- Degree or relevant certification in business administration or a related field can be beneficial
- for this role
**Created Date**: 11-03-2024
**Desired Skills**:
- Calendar Management, Communication, Meeting Support, Database and Information Management, Relationship Management, Expense Management, Travel Arrangements
**Responsibilities**:
- 1. Required excellent communication skills in English
- 2. 5+ years of reporting to director / owner level experience.
- 3. Required excellent organisational and calendar management skills.
- 4. Preferably from any location.
- 5. Languages know English, Hindi and Gujarati.
**Experience Requirements**:Experience
- 5+ Years
- Industry: Open Industry- Salary Range: As Per Industry Standards.
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