Administration Executive

3 weeks ago

Mumbai, India Chheda Specialities Foods Full time

Location: Kandivali, Mumbai
Experience Required: Minimum 5 years
Work Mode: On-site
Work Schedule: 6 days a week (Monday to Saturday)
Commute: Candidates must be able to reliably commute to Kandivali

Job Summary:

We are looking for a proactive and experienced Executive Administration to manage and oversee day-to-day administrative operations at our Kandivali office. The ideal candidate should have a minimum of 5 years of relevant experience and strong organizational and problem-solving skills. This role requires hands-on execution and coordination with internal teams, vendors, and support staff to ensure smooth office functioning.

Key Responsibilities:

  • Oversee daily office operations including facility management, housekeeping, and general upkeep
  • Manage office supplies, procurement, and vendor relationships
  • Coordinate maintenance, repairs, and service requirements for office equipment and infrastructure
  • Monitor and maintain administrative records, documentation, and files
  • Handle utility payments, AMC contracts, and compliance-related documentation
  • Support HR and accounts teams in tasks such as joining formalities, ID cards, or courier management
  • Supervise support staff (housekeeping, security, etc.) and ensure adherence to schedules
  • Organize internal events, meetings, and travel arrangements as needed
  • Liaise with local authorities or service providers for administrative requirements

Requirements:

  • Minimum 5 years of experience in an administrative or office management role
  • Strong understanding of administrative systems and processes
  • Proficient in MS Office (Word, Excel, Outlook) and basic documentation tools
  • Excellent communication and interpersonal skills
  • Strong organizational and multitasking abilities
  • Reliable and punctual, with the ability to commute daily to Kandivali, Mumbai
  • Ability to work independently and take initiative

Preferred Qualifications:

  • Experience working in a mid-sized or fast-paced company environment
  • Prior experience handling vendor negotiations and facility-related operations
  • Familiarity with local compliance and office safety protocols

Job Types: Full-time, Permanent

Benefits:

  • Flexible schedule
  • Food provided
  • Health insurance
  • Internet reimbursement
  • Paid sick time
  • Paid time off
  • Provident Fund

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