Personal Assistant to Managing Director

2 weeks ago

india Global Tree Full time

Handling Executive Correspondence:

  • Work directly with the Director to support all aspects of his daily routine.
  • Adaptability- Willingness to be flexible and make necessary adjustments when required.


Managing the Calendar of the Executive:

  • Maintain the Director’s calendar, including scheduling meetings, appointments, and speaking engagements. Exercise discretion in committing time and evaluating needs.


Planning and Organizing Meetings:

  • Serve as a liaison between the Director, staff, and the public. This includes receiving and screening the visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
  • Serve as a primary point of contact between the Director and different Departments, including helping to coordinate the work of the different groups and providing administrative support for meetings.
  • Schedule department meetings, and assist in the preparation and distribution of meeting agendas and materials.
  • Attend meetings and take notes of discussions, prepare the initial draft of minutes and summaries.


Handling Executive Correspondence:

  • Assist the Director in the development of presentations and white papers for internal and external audiences.
  • Determine priority of matters of attention for the Director; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Routinely perform a wide variety of support duties.
  • Handle printing, mail/overnight packages, copying, filing, and email/messages.
  • Sort and triage mail, maintain e-mail and other address directories.
  • Compose and prepare letters relating to routine correspondence for the Director's signature.


Travel Planning and Logistics:

  • Maintain the Director’s travel plans (may include domestic and international) and arrangements.


Coordinating Between Departments:

  • Coordinate work with other Department Heads as needed; play a key role in coordinating staff efforts both within and outside the departments.
  • Provide coordination, monitoring, and communication of projects and programs managed by the Department and the Department Heads (HOD).
  • Assist in HOD activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.


Conducting Research and Preparing Reports:

  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Transcribe source material, prepare documents, reports, tables, and charts, and distribute as appropriate.


Financial Management:

  • Preparation and keeping of weekly, monthly, quarterly, and annual reports of company expenses.
  • Prepare, reconcile, and submit reports.


Handling Confidential Information:

  • Securing all the company’s information on the computer and managing it accurately.
  • Maintain confidential and sensitive information.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
  • To attend meetings with customers, university representatives, and officers in the absence of the Director.

Requirements and skills:

  • Proven work experience as a Personal Assistant
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organisational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Knowledge on Digital Marketing
  • Should be active on Social Media Platforms

  • Personal Assistant to Managing Director

    3 weeks ago

    India R12 SOLUTIONS PRIVATE LIMITED Full time

    Company Description We suggest you enter details here. Role Description This is a full-time remote role for a Personal Assistant to Managing Director. The Personal Assistant will be responsible for providing executive administrative assistance, personal assistance, diary management, communication, and travel arrangements for the Managing Director....

  • Personal Assistant to Managing Director

    3 weeks ago

    india R12 SOLUTIONS PRIVATE LIMITED Full time

    Company Description We suggest you enter details here. Role Description This is a full-time remote role for a Personal Assistant to Managing Director. The Personal Assistant will be responsible for providing executive administrative assistance, personal assistance, diary management, communication, and travel arrangements for the Managing Director....

  • Executive Personal Assistant

    2 days ago

    india Smarter HR Solutions LLC Full time

    Job Description Job Title: Executive Personal Assistant Job Type: F ull-Time Schedule: 8:00am - 5:00pm M-F Pay: $27.00/hour Location: Houston, TX 77079 Smarter HR Solutions is currently seeking an organized individual for our Executive Personal Assistant position for our Clinical Research client located in Houston, TX . This role will consist of providing...

  • Assistant Director

    1 day ago

    india CHITRALEKHA STUDIOS Full time

    *This is an ad agency, we make only corporate films and ad films* *Apply only if you are interested in the advertising industry* Experience: 0-1 year or max 2 years Company Description We are a video production house based in Hyderabad. *Apply only if you are interested in ad film making* Role Description Chitralekha Studios is seeking a full-time...

  • Executive Assistant to Director

    6 days ago

    india Suncity Projects Pvt. Ltd. Full time

    Position Overview We are seeking a talented Executive Assistant to Director to join our team. The ideal candidate will be organized, detail-oriented, and capable of handling a wide range of administrative and executive support tasks. This role requires the ability to work independently with little or no supervision, as well as the capacity to manage...

  • Personal Assistant

    1 week ago

    india MOD Assistants Full time

    Job Description MOD Assistants is looking for new part-time personal assistants to join our growing team! We are looking for team members that genuinely LOVE serving people, are detail oriented, and want to be part of a team environment. Individuals in this role learn how to work with a variety of people while balancing different tasks on a daily...

  • Personal Assistant

    4 weeks ago

    India Keller Williams Realty, Inc. Full time

    Company DescriptionKeller Williams Realty, Inc. is the world’s largest real estate franchise by agent count, with over 1,100 offices and 187,000 agents. They are headquartered in Austin, Texas, and are ranked No.1 in units and sales volume in the United States. The company has an agent-centric, technology-driven and education-based culture that rewards...

  • Personal Assistant

    4 weeks ago

    India Keller Williams Realty, Inc. Full time

    Company Description Keller Williams Realty, Inc. is the world’s largest real estate franchise by agent count, with over 1,100 offices and 187,000 agents. They are headquartered in Austin, Texas, and are ranked No.1 in units and sales volume in the United States. The company has an agent-centric, technology-driven and education-based culture that rewards...

  • Personal Assistant

    4 weeks ago

    india RS Hunter Limited Full time

    Job Description • Act as the primary point of contact for the executive team, handling correspondence and inquiries.• Manage calendars, schedule meetings, and coordinate appointments for executives.• Arrange travel plans, accommodation, and itineraries as needed.• Prepare and organize documents, reports, and presentations for meetings.• Conduct...

  • Personal Assistant

    16 hours ago

    india Lyeloon Full time

    Position Overview: We are seeking a highly organised and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess excellent multitasking abilities, strong communication skills, and the ability to work efficiently in a fast-paced environment. This role requires a high level of discretion, attention...

  • Executive Personal Assistant

    6 days ago

    India IntelligentAI™ Full time

    Company Description Intelligent AI is a prominent solutions company at the forefront of leveraging artificial intelligence for innovation and business transformation. Committed to pioneering technology, we provide bespoke AI solutions tailored to our clients' individual requirements. Our expertise lies in creating "Tailor-made" AI tools that provide a...

  • Executive Personal Assistant

    5 days ago

    India IntelligentAI™ Full time

    Company DescriptionIntelligent AI is a prominent solutions company at the forefront of leveraging artificial intelligence for innovation and business transformation. Committed to pioneering technology, we provide bespoke AI solutions tailored to our clients' individual requirements. Our expertise lies in creating "Tailor-made" AI tools that provide a...

  • Personal Assistant

    1 week ago

    india StudyWise The Migration Full time

    Job Description Role Overview: We are seeking a dedicated and proactive Personal Assistant to provide administrative support to the director of the company. The ideal candidate will be hardworking, detail-oriented, and able to work effectively in a remote environment. This is a work-from-home opportunity, and the candidate must be available to work...

  • Personal Assistant cum Admin Assistant

    1 day ago

    india 4 C Supreme Law International Full time

    Company Description 4 C Supreme Law International is a full service law firm offering services in all the major areas of law. suggest you enter details here.Role DescriptionThis is a full-time on-site role as a Personal Assistant cum Admin Assistant at 4 C Supreme Law International in Delhi, India. The Personal Assistant cum Admin Assistant will be...

  • Executive Assistant

    4 weeks ago

    India Watershed Organisation Trust Full time

    **Hiring for: Executive Assistant** **Location : Watershed Organisation Trust (WOTR) Pune, Maharashtra, India (On-site)** **A little bit about who we are** At WOTR, we are committed to tackling the key causes of rural poverty by rejuvenating ecosystems and building the community’s resilience to climate change by enhancing Water availability, increasing...

  • Personal Assistant cum HR/Admin support

    1 week ago

    india Pico Capital Full time

    Job Description PICO Capital Pvt. Ltd. is a Mumbai based finance company, operating as a registered NBFC. We are a Family Office with investments in a range of asset classes - stocks, bonds, structured products, alternatives and real estate. The investment decisions are governed by an “Investment Committee” comprising of board members and...

  • Store Director

    16 hours ago

    india Work Tonic Full time

    Our client, is a prestigious multi-designer boutique store for fashion enthusiasts seeking a curated collection of diverse designer labels, styles, and trends under one roof. Established in 2012 with a vision to make luxury accessible to the dear audience, our client has penetrated the wardrobes of fashionistas of Chennai. Based at an upscale locality of...

  • Associate Director

    2 weeks ago

    india BDO in India Full time

    Carrying out research and analysis of matters related to auditing standards, Companies Act 2013 etc. Advising the audit team and partners PAN India on complex auditing matters, reviewing Engagement terms, resignation letters etc. Analysis of new developments in professional standards, regulatory and legal requirements and guiding the audit teams Conducting...

  • Executive Assistant

    1 week ago

    india Binary Global Limited Full time

    Job Description Job Description: Provide full administrative and secretarial support at a senior level to the Directors to ensure the smooth management of their day to day affairs, and most effective use of their time. Handle sensitive and complex issues in a professional and objective manner.· Manage Director’s electronic diary, assessing priority of...

  • Director of Product Management

    6 days ago

    india ELife Full time

    Job Title: Director of Product Management We’re offering an exciting opportunity to join our team as Engineering Product Director. Elife is A platform to book any type of ground transportation services globally, Group/event transportation, non-emergency medical transportation, Pet shipping and relocation, Wheelchair assistance, student transportation,...