Executive Assistant

1 month ago

India Watershed Organisation Trust Full time

**Hiring for: Executive Assistant**

**Location : Watershed Organisation Trust (WOTR) Pune, Maharashtra, India (On-site)**

**A little bit about who we are**

At WOTR, we are committed to tackling the key causes of rural poverty by rejuvenating ecosystems and building the community’s resilience to climate change by enhancing Water availability, increasing land and agricultural productivity, diversifying livelihoods, empowering women, and strengthening the health and well-being of vulnerable rural communities.

WOTR brings together practitioners, academics, researchers, trainers, and policy makers to work collaboratively in building the resilience of rural communities. Our partners, including donors and government agencies stand resolutely behind us to effect this.

To date we have worked in 10 states in 4152 villages and impacted 4.43 million people in our over 28 years of existence.

**Who are we looking for?**

**Executive Assistant to Executive Director**

WOTR is on the lookout for an Executive Assistant to own and manage administrative duties for the office of the Executive Director

**At WOTR you will**
- Prepare and prioritize tasks related to the office of the Executive Director and the Managing Trustee
- Prepare and facilitate the agenda for meetings and ensure that they are organised efficiently
- Prepare documents for internal and external purposes
- Manage correspondence for the Executive Director’s office and as instructed by the Executive Director (Printing letter copies, scanning, posting)
- Contact stakeholders, officials, etc. for communication as required by the Executive Director and for setting up meetings.
- Accurately record minutes from meetings
- Schedule meetings and appointments and manage travel itineraries
- Maintain an organized filing system for paper and electronic documents
- Manage and update the address book (all external stakeholders)
- Help the Executive Director in tasks that require follow up
- Assist in completing the due-diligence process
- Uphold the highest levels of confidentiality
- Exhibit a high level of professionalism with staff and partners
- Manage other work assigned by Executive Director/Trustee to meet the organizational goals
- Assist in proofreading and designing some of the organisation’s publications (knowledge of tools like Adobe Illustrator and Corel Draw will be an advantage.
- A minimum working experience of 5 years under Managing Director or Director in an organisation.
- A good memory with high grasping power
- Proficiency in both written and spoken English
- A hard-working ability and take timelines seriously
- Honesty and reliability
- An eye for good design
- Openness to acquiring new skills
- Knowledge of tools like Adobe Illustrator and Corel Draw will be an advantage

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