Admin and Travel Executive

3 hours ago

Bengaluru, India Interactive Avenues Full time

Position Title: Admin and Travel Executive
Department: General Administration
Location: Bangalore
Reporting To: HR Director

Role Overview

The Admin and Travel Executive will be responsible for managing day-to-day administrative functions and coordinating end-to-end travel arrangements for employees. This role, attention to detail, and the ability to manage multiple priorities while ensuring smooth operations and employee support.

Key Responsibilities

Administrative Support

  • Manage office administration, including vendor coordination, asset management, and office supplies.
  • Handle documentation, record-keeping, and filing of contracts, invoices, and related paperwork.
  • Support HR and Finance teams with documentation related to employee onboarding, insurance, provident funds, employee reimbursements, and compliance.
  • Ensure smooth functioning of facilities, including office maintenance, housekeeping, and IT support coordination.

Travel Management

  • Plan, coordinate, and book domestic and international travel for employees (flights, trains, cabs, accommodation, visas, travel insurance, etc.).
  • Maintain travel policies and ensure all bookings aligned with company guidelines.
  • Track, reconcile, and process travel-related expenses and reimbursements.
  • Assist employees with travel-related queries and

General Operations

  • Manage meeting room bookings, visitor management, and event/meeting logistics.
  • Coordinate with external vendors for corporate tie-ups (travel agencies, hotels, cab services, etc.).
  • Assist in organizing company events, conferences, and employee engagement activities.
  • Maintain confidentiality and handle sensitive information with discretion.

Qualifications & Skills

  • Any bachelors degree.
  • 45 years of experience in administration and travel management.
  • Strong knowledge of domestic and international travel bookings and visa processes.
  • Proficiency in MS Office (Word and Excellent) and familiarity with travel booking platforms.
  • Strong organizational and multitasking abilities.

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