Executive Personal Assistant

4 weeks ago

Navi Mumbai, India Alp Consulting Ltd. Full time

Job Profile – Personal Attendant (PA) to Director Position Title:Personal Executive (PE)Location:Navi Mumbai, MaharashtraReporting To - DirectorKey Responsibilities1. Communication & Correspondence· Draft, review, and manage official emails, letters, and notices on behalf of the Director.· Maintain communication with clients, government offices, vendors, and internal teams.· Proofread all outgoing correspondence to ensure accuracy and professionalism.· Handle confidential and sensitive communication with discretion.2. Personal Executive to Director· Manage the Director’s daily schedule, meetings, appointments, and travel arrangements.· Remind and prepare the Director for meetings, calls, and official commitments.· Prepare documentation for the Director for business meetings, camps, and events as required.· Ensure proper coordination between Director and departmental teams.· Handle personal tasks related to documentation, online registrations, and official requirements.3. Administrative & Office Management· Maintain organized filing (digital & physical) for correspondence, reports, and approvals.· Track deadlines for proposals, tenders, compliance documents, and medical approvals.· Coordinate with accounts and administration team for bills, payments, and reimbursements.· Follow up with external agencies (govt., corporate clients, vendors).· Assist in HR coordination for recruitment, training, and employee communication when required.5. Professional Representation· Represent the Director in meetings or discussions when delegated.· Greet and coordinate with visitors, clients, and government officials.· Maintain high standards of etiquette and professional conduct.Desired Qualifications & Skills· Graduate / Post Graduate in Commerce, Management, Administration, or Mass Communication.· Excellent command of English (written & spoken); knowledge of Hindi/Marathi preferable.· Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook).· Familiarity with digital marketing tools (Canva, Mailchimp, social media management, SEO basics).· Strong organizational, multitasking, and problem-solving skills.· Ability to handle confidential information with integrity.· Presentable, disciplined, and proactive in approach.Experience· 2-3 years as PA, Executive Assistant, or in Corporate Communications role.· Prior exposure to healthcare, corporate, or service industry preferred.Compensation· Competitive salary (based on experience)

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