Front Desk Executive cum Administration

2 days ago

Hyderabad, India Esson Pharma Pvt. Ltd. Full time

Job Title: Front Desk Executive cum Administration

Location: (Hyderabad)
Experience: 1–4 years (preferred in front desk/admin roles)
Employment Type: Full-time

Key Responsibilities:

Front Desk Management:

  • Greet and assist visitors, clients, and employees in a professional manner.
  • Manage incoming calls, emails, and correspondence efficiently.
  • Maintain visitor logbooks and issue visitor passes.
  • Handle couriers, parcels, and deliveries.

Administration Support:

  • Manage office supplies, stationery, and pantry stock.
  • Coordinate with vendors for housekeeping, security, and facility services.
  • Support in scheduling meetings, interviews, and events.
  • Ensure smooth day-to-day office operations.

Office Infrastructure & Facility Management:

  • Handle Annual Maintenance Contracts (AMC) for office equipment (printers, ACs, UPS, IT hardware, etc.).
  • Liaise with vendors for preventive maintenance and timely repairs.
  • Monitor service agreements for utilities, pest control
  • Track asset inventory, procurement.
  • Coordinate with IT/Admin team for infrastructure-related requirements.

Compliance & Statutory Responsibilities:

  • Monitor fire safety compliance (fire extinguishers, emergency exits, mock drills).
  • Oversee electricity, water, internet, and telephone bill payments.

Other Tasks:

  • Support in travel bookings, hotel reservations, and logistics arrangements.
  • Ensure a professional and welcoming office environment.
  • Prepare and issue new joinee kits (ID card, access cards, stationery, IT assets, etc.).
  • Coordinate with HR and IT for smooth onboarding of employees.
  • Maintain updated records of employee ID cards, access controls, and seating allocation.

Key Skills & Competencies:

  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  • Vendor management & negotiation skills.
  • Knowledge of facility management and basic compliance requirements.
  • Good problem-solving and coordination skills.
  • Pleasant personality with customer service orientation.

Qualification:

  • Graduate in any discipline
  • Prior experience in front office, administration, or facility management roles is desirable.

Job Type: Full-time

Pay: ₹250, ₹300,000.00 per year

Benefits:

  • Paid sick time
  • Paid time off
  • Provident Fund

Work Location: In person

Application Deadline: 21/09/2025

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