Executive Assistant to Director

2 days ago

Panchkula, India Phoenix Udyog Pvt Ltd Full time

We are looking for a motivated and energetic Executive Assistant to Director to provide comprehensive support in managing daily operations, strategic initiatives, and administrative tasks. This role is ideal for a self-driven and detail-oriented individual who thrives in a fast-paced environment and is eager to take on diverse responsibilities.

Key Responsibilities

  • Administrative Support
  • Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize meeting agendas, minutes, and follow-up actions.
  • Handle correspondence, emails, and phone calls efficiently.
  • Project Coordination
  • Assist in planning and executing strategic projects and initiatives.
  • Coordinate with cross-functional teams to ensure timely completion of deliverables.
  • Monitor the progress of key business objectives and provide updates.
  • Data Management
  • Prepare reports, presentations, and documents required by the Director.
  • Conduct research and analysis to support decision-making.
  • Maintain confidential records and databases.
  • Operational Efficiency
  • Identify and implement process improvements to enhance productivity.
  • Act as a liaison between the Director and internal/external stakeholders.
  • Anticipate needs and proactively address issues before they arise.
  • Event and Travel Management
  • Organize company events, workshops, and conferences as required.
  • Manage the Director's travel logistics, including itineraries, accommodations, and expense reports.

Qualifications and Skills

  • Education: Bachelor's degree in Business Administration, Management, or a related field.
  • Experience: 2–5 years of relevant experience, preferably in a manufacturing or corporate environment.
  • Skills:
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize effectively.
  • Analytical mindset with attention to detail.
  • Proactive and resourceful approach to problem-solving.
  • High level of discretion and professionalism.

Ideal Candidate Profile

  • Young, dynamic, and eager to grow within the organization.
  • Self-starter with a proactive attitude.
  • Comfortable working in a fast-paced and evolving environment.
  • Strong interpersonal skills and ability to build relationships with stakeholders at all levels.

Why Join Us?

  • Opportunity to work closely with senior leadership and make a real impact.
  • Exposure to a dynamic and growing manufacturing environment.
  • Competitive salary and benefits package.
  • Professional growth and development opportunities.

Job Types: Full-time, Permanent

Pay: ₹15, ₹25,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Leave encashment

Work Location: In person

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