Executive Assistant

2 hours ago

Panchkula, Haryana, India Vibcare Pharma Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Description

Support the Director with day-to-day coordination, communication, and follow-ups. Manage calendar, meetings, travel, documents, and ensure tasks move to closure across teams.

Key Responsibilities

  • Calendar & Meetings: Plan/confirm meetings, prepare agendas, briefs, and Minutes of Meeting; track action items to closure.
  • Communication: Draft emails/letters, create PPTs, reports, and summaries; maintain professional communication with clients, vendors, and internal teams.
  • Follow-ups & Coordination: Drive follow-ups with Sales, HR, Accounts, SCM, and Plant; maintain trackers/MIS for priorities and deadlines.
  • Travel & Events: Plan itineraries, tickets, hotels; organize reviews, customer visits, and small events as required.
  • Documentation: Organize files (digital & hard copy), NDAs, contracts, and approvals; ensure timely signatures and dispatch.
  • Confidentiality & Gatekeeping: Handle sensitive information; prioritize requests and protect the Director's time.
  • Task Support: Basic research, data collation, expense statements, vendor coordination, and other admin tasks.
Requirements

Requirements

  • Experience: 3–5 years as Executive Assistant/Personal Assistant/Office Manager (preferably in a fast-paced corporate/SME).
    Education: Graduate in any stream; MBA/PG preferred.

Skills:

  • Strong English & Hindi; clear drafting and presentation skills.
  • MS Office (Excel, PowerPoint, Word), email, calendars; Google Workspace.
  • Speed with spreadsheets, trackers, and meeting notes; attention to detail.
    High ownership, follow-through, and time management.

Nice to Have: Exposure to Zoho (Mail/CRM/Recruit), travel bookings, and basic finance/admin processes.

Traits: Discreet, reliable, organized, and calm under pressure; ready to work extended hours when needed.

Benefits

Benefits

  • Competitive salary + performance-linked incentives
  • Health insurance for self and family
  • Learning & growth opportunities; direct exposure to leadership
  • Subsidised meals & company transport
  • Professional, supportive work environment

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