
Executive Assistant
1 week ago
**Job Title: Executive Assistant to the Managing Director**
**Location**: | **Panchkula**
**Reports To**: The Managing Director
**Position Summary**: it is seeking a highly organized, proactive, and discreet
Executive Assistant to provide comprehensive administrative and operational support directly
to the Managing Director. This pivotal role will be instrumental in ensuring the efficient
day-to-day functioning and supporting the growth initiatives of both our established event
management company and the successful launch and development of Utsav, our new nature
environment, adept at managing dynamic schedules, facilitating effective communications, and
handling sensitive information with utmost professionalism and confidentiality. This role is
perfect for someone eager to be deeply involved in a company's expansion journey.
**Key Responsibilities**:
**-Executive & Business Support**:
○ Manage and optimize the Managing Director's dynamic calendar, including
scheduling and coordinating meetings, appointments, and key calls across both
business units.
○ Prioritize commitments, proactively identify and resolve scheduling conflicts, and
ensure timely reminders and necessary background information are prepared.
○ Act as a primary point of contact and professional liaison for internal teams, key
clients, partners, vendors, and other stakeholders, managing communications
effectively.
○ Prepare, proofread, and finalize various documents, including reports,
presentations, proposals, and correspondence on behalf of the Managing
Director.
○ Conduct focused research and gather necessary data to support business
development, operational planning, and strategic discussions.
○ Prepare and reconcile expense reports accurately and promptly, managing
administrative tasks efficiently.
- **Communication & Relationship Facilitation**:
○ Facilitate smooth and clear communication flow between the Managing Director
and various departments, ensuring timely dissemination of information and
follow-up on action items.
○ Draft routine and non-routine communications, ensuring clarity, conciseness, and
alignment with company standards.
appropriate, or escalating as needed to ensure optimal use of the Managing
Director's time.
○ Cultivate positive professional relationships with internal colleagues and external
contacts, representing the Managing Director and the company professionally.
**-Hands-On Project & Operational Coordination**:
○ Assist in the coordination and tracking of various projects and initiatives across
both the event management and resort businesses, ensuring adherence to
timelines and deliverables in a flexible environment.
○ Provide direct administrative and logístical support for executive-level meetings,
client engagements, and company events, including those at Utsav.
○ Oversee and manage all travel arrangements (domestic and international) for the
Managing Director, including booking, itinerary preparation, and logístical
coordination.
○ Streamline and implement efficient administrative and filing systems (both digital
and physical) to support rapid growth and ensure easy access to vital
information.
○ Be prepared to take on diverse tasks and adapt quickly to evolving
priorities inherent in a growth-stage company, demonstrating a proactive and
problem-solving attitude.
**-Trust & Confidentiality**:
○ Exercise a high level of discretion and maintain strict confidentiality concerning
all proprietary, financial, personnel, and strategic information.
○ Serve as a trustworthy custodian of critical business data.
**-Experience & Qualifications**:
○ Minimum of 4-7 years of dedicated experience as an Executive Assistant or
Senior Administrator supporting Directors or senior management.
○ Experience working in a growth-stage company, a dynamic mid-sized
organization, or within the event management/hospitality industry in India is
highly desirable.
○ Bachelor's degree in Business Administration, Management, or a related field.
Relevant certifications are a plus.
**-Skills & Attributes**:
○ Excellent Organizational & Time Management Skills: Proven ability to
manage multiple tasks, priorities, and deadlines efficiently and accurately.
○ Proactive & Resourceful: Possesses a strong sense of initiative, anticipates
needs, and effectively finds solutions to day-to-day challenges.
○ Strong Communication Skills: Clear, concise, and professional verbal and
written communication in English and Hindi.
○ High Level of Discretion: Demonstrated ability to handle sensitive and
confidential information with integrity and professionalism.
○ Adaptability & Flexibility: Thrives in a fast-paced, evolving environment,
comfortable with shifting priorities and a hands-on approach.
○ Problem-Solving Ability: A practical and effective approach to addressing
issues and ensuring smooth operations.
○ Technological Proficiency: Strong proficiency with Microsoft Office Suite
(Outlook,
-
Executive Assistant
23 hours ago
Panchkula, India ELKOS HEALTHCARE Full timeAn executive assistant (EA) is responsible for providing administrative support to top-level executives and management in an organization. The role requires a high level of discretion, attention to detail, and the ability to work effectively with a wide range of individuals and teams. Here's a more detailed job description for an executive...
-
Executive Assistant
3 days ago
Panchkula, India Live Secure Protection Services Full timeExecutive Assistant Job Summary: Key Responsibilities: - Manage calendars, schedules, and appointments for senior management - Coordinate meetings, conferences, and travel arrangements - Prepare and distribute meeting materials, agendas, and minutes - Perform administrative tasks, such as data entry, filing, and record-keeping - Maintain confidentiality and...
-
Executive Assistant
7 days ago
Panchkula, India MS SAHNI EMPORIUM Full time**Position **:_**Executive Assistant**_ - **Experience **:_**1-2 years**_ - **Qualification **:_**Graduate**_ - **Industry**:_ **Retail Industry**_ **Responsibilities**: - **Prepare internal and external corporate documents for team members and industry partners.**: - **Maintain and Schedule meetings and appointments and manage travel itineraries.**: -...
-
Executive Assistant
24 hours ago
Panchkula, India Sahni Emporium Full time**Job Title: Female Executive Assistant** **(own conveyance is must)** **Location: Industrial area phase 2, Panchkula** **Salary Range: ₹20,000 to ₹35,000 per month** **Education: Graduation** **Experience: 1-5 years (prior experience as an executive assistant, admin executive or any similar role)** **Skills: Knowledge of MS Excel and Google...
-
Executive Assistant
1 week ago
Panchkula, India Vibcare Pharma Pvt. Ltd. Full timeSupport the Director with day-to-day coordination, communication, and follow-ups. Manage calendar, meetings, travel, documents, and ensure tasks move to closure across teams. **Key Responsibilities** - Calendar & Meetings: Plan/confirm meetings, prepare agendas, briefs, and Minutes of Meeting; track action items to closure. - Follow-ups & Coordination:...
-
Executive Assistant to CEO
7 days ago
Panchkula, India MS SAHNI EMPORIUM Full time**Position **:Executive Assistant - **Experience **:1-2 years - **Qualification **:Graduate - **Industry **:Retail Industry**Responsibilities**: - Prepare internal and external corporate documents for team members and industry partners. - Schedule meetings and appointments and manage travel itineraries. - Arrange corporate events at the work place. -...
-
Executive Assistant
3 days ago
Panchkula, India Neelam's Building Protection Systems Pvt. Ltd Full timeKey Responsibilities: Calendar Management: Efficiently manage and coordinate executives' schedules, ensuring timely appointments and meetings. Communication Handling: Act as the primary point of contact between executives and internal/external stakeholders, managing correspondence and communications. Travel Coordination: Arrange detailed travel plans,...
-
Executive Assistant
2 weeks ago
Panchkula, India NTC TILES LLP AZUKA Full time**Company Name - NTC TILES LLP** **Department - Adminstration** **No. of Vacancy -1** **Designation - Executive Assistant ( E.A)** **Experience - 2 to 6 Yrs.** **Salary - 20 K TO 35 K** **Location - Panchkula Phase - 1** **Gender - Female ( preferably Married )** **Job Responsabilities** - Manage information flow in a timely and accurate manner. -...
-
Executive Assistant to CEO
23 hours ago
Panchkula, India RAGA Advertisers Full time**Responsibilities** - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage executives’ calendars and set up meetings - Make travel and accommodation arrangements - Rack daily expenses and prepare weekly, monthly or quarterly reports - Oversee the...
-
Executive Assistant
4 weeks ago
Panchkula, India Vibcare Pharma Full timeJob Description Support the Director with day-to-day coordination, communication, and follow-ups. Manage calendar, meetings, travel, documents, and ensure tasks move to closure across teams. Key Responsibilities Calendar & Meetings: Plan/confirm meetings, prepare agendas, briefs, and Minutes of Meeting; track action items to closure. Communication: Draft...