HR & Administrative Assistant

6 days ago

vadodara, India Avient Full time

Job Summary

:

The Administrative Assistant performs administrative assignments of a confidential nature for senior level managers. This position requires continuous use of technical and business vocabulary and a detailed knowledge of organizational operations, procedures and staff. This position must interact with all levels of the organization in a professional and effective manner.

Essential Functions:

·Within guidelines, makes independent decisions regarding planning, organizing and scheduling work.

·Utilizes strong computer skills to prepare complex correspondence, reports, presentations, charts, tables and forms.

·Uses discretion and judgment when screening visitors and telephone calls, scheduling appointments and organizing work load to meet established priorities.

·Organizes work load to comply with deadlines and priorities, works independently to complete routine correspondence, reports and forms for review.

·Provides coordination of scheduling/meetings for senior management.

·Makes travel and stay arrangements as needed both domestically and internationally.

·Timely maintain vendor agreements.

·Maintain monthly attendance report for employees, workers and apprentice.

·Plan committee meetings and maintain canteen and housekeeping operations.

·Administrative support for training and related activities/events.

·Uphold applicable statutory compliance in accordance with legislation.

·Purchases items using Coupa/Ariba as needed, also process vendor bills timely.

·Ability to coordinate activities with other functions as needed.

·Special projects as needed.

Avient Corporation is a drug free workplace. Avient is an equal opportunity employer. We maintain a policy of non-discrimination in providing equal employment to all qualified employees and candidates regardless of race, sex, sexual orientation, gender identity, age, color, religion, national origin, disability, genetic information, protected veteran’s status, or other legally protected classification in accordance with applicable federal, state and local law.

#LI-GM1

QUALIFICATIONS:

Education and Experience:

·Bachelors or Master’s degree in human resources, labor relations, or organizational development, or in a related discipline.

·Proven HR admin or assistant experience of 3-5 years

·Knowledge of office management systems and procedures

·Excellent time management skills and ability to multi-task and prioritize work

·Attention to detail and problem solving skills

·Excellent written and verbal communication skills

·Strong organizational and planning skills

·Proficient in MS Office

Physical Demands:

The characteristics listed below are representative of the physical and environmental demands required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

·Requires standing and sitting for prolonged periods of time, talking and listening.

·Must be able to walk and use hands

·Typical work is in an office environment where the noise level is low to moderate.

Competencies:

Each position at Avient focuses on eight Core Competencies as a Leader of Self. Additionally, management positions focus on Leadership Competencies as a Leader of Others and/or a Leader of the Business. These competencies are designed to drive behavior that will ultimately help our associates excel at their current roles, while supporting individual and career development.

EH&S Requirements:

Avient integrates EH&S into all aspects of our operations. Each position at Avient is responsible for complying with all applicable EH&S requirements. Additionally, employees and management are responsible for reporting all EH&S incidents immediately to ensure we keep EH&S a priority within the organisation. 

·Security includes physical security and cyber security. 

·Typical work is in an office environment where the noise level is low to moderate.

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