Executive Assistant

1 week ago

india FONDATION RESEAU AGA KHAN POUR LE DEVELOPPEMENT Full time

JOB SCOPE:
AKAH India is seeking a highly organized and proactive executive assistant to provide administrative support to our executive team. The ideal candidate must thrive in a fast-paced environment, possess excellent communication skills, and have keen attention to detail. If you have a strong sense of discretion and a passion for supporting high-level executives, we invite you to join our dynamic team.
JOB RESPONSIBILITIES:

Efficiently manage and prioritize the Senior Leadership Team’s (SLT) calendars, appointments, and travel arrangements. Arrange and coordinate travel itineraries, accommodations, and transportation for the Senior Leadership Team. Prepare detailed travel plans and ensure all necessary arrangements are in place. Draft and edit business documents, including emails, memos, reports, and presentations. Screen and prioritize incoming communications, ensuring timely responses and appropriate redirection. Coordinate and organize meetings, conferences, and events, including logistics and materials preparation. Take accurate meeting minutes, distribute them, and follow up on action items. Prepare and organize documents, reports, and presentations for executive meetings. Maintain confidential files, records, and databases with utmost accuracy and discretion. Build and maintain positive relationships with internal staff, clients, partners, and stakeholders. Liaison between SLT and internal/external parties, ensuring effective communication. Assist with special projects, research, and analysis as assigned by the Senior Leadership Team. Maintain organized filing systems, both physical and digital, ensuring quick retrieval of necessary documents. Oversee office supplies, equipment, and facilities within the Senior Leadership Team’s office. Handle general administrative tasks to ensure the smooth operation of Senior Leadership Team’s office. Identify areas for process improvement and implement efficient administrative systems.

The requirements

SPECIFICATIONS (MINIMUM REQUIREMENTS)
Education : Bachelor's degree in business administration, management, or a related field (preferred).
Experience : Minimum 3 years experience as an executive assistant or in a similar administrative role.
Skills:

Exceptional organizational and time management skills with the ability to multitask effectively. Strong written and verbal communication skills Proficiency in using virtual meeting platforms and productivity software, like Microsoft Office Suite Professionalism, confidentiality, and discretion in handling sensitive information Detail-oriented with the ability to deliver accurate work within established deadlines. Excellent interpersonal skills and the ability to build relationships at all levels. Proactive and self-motivated with a problem-solving mindset Flexibility and adaptability to meet changing priorities and work demands. Candidates from Mumbai are encouraged to apply.

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