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Executive Assistant
9 months ago
Reporting directly to the Senior Vice-President, the Executive Assistant provides executive support in a one-on-one working relationship.Handles details of a highly confidential and critical nature. Collects and prepares sensitive information for use in discussions and meetings with the organisations staff and external individuals. Analyses problems, determines approach, compiles and and analyses data in the preparation of reports and/or recommendations. Contacts company personnel at all organisational levels to gather information and prepare reports. Spends time on special projects.
**Qualifications**:
Strong organisational skills that reflect the ability to perform multiple
tasks seamlessly with excellent attention to detail.
Proven ability to handle confidential information with discretion, be
adaptable to various competing demands.
Strong interpersonal skills and the ability to build relationships with co
- workers and external partners.
Expert level written and verbal communication skills.
Highly resourceful team-player with the ability to also be extremely
effective independently.
Demonstrated proactive approaches to problem-solving with strong
decision-making capabilities
Assists in coordinating the agenda of meetings.
Assists in the planning and execution of team wide events.
Works closely and effectively with the Senior Vice President to keep
him/her well informed of upcoming commitments and responsibilities,
following up appropriately.
Provides a bridge for smooth communication between the executive
team and external contacts
Plans, coordinates and ensures the executive team’s schedules are
followed and respected.
Communicates directly, and on behalf of executive team, with external
partners on matters related to executive programmatic initiatives.
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Make travel and accommodation arrangements and filing of expenses
Works on special projects that are complex in nature where considerable judgment
and initiative is needed
