Executive Assistant

6 days ago

india Hatchlab Innovations Full time

Company Description

Hatchlab Innovations is a forward-thinking business development and consultancy company committed to pioneering innovative solutions across various industries. Our core focus includes research and development, consultancy services, and digital transformation. By leveraging advanced technologies such as AI, IoT, and blockchain, we empower businesses to enhance efficiency, drive growth, and achieve sustainable development. Our dedication to excellence, collaboration, and integrity ensures that we deliver top-tier solutions that meet the evolving needs of our clients. At Hatchlab Innovations, we are shaping the future by turning visionary ideas into reality.


Role Description

This is a full-time on-site role for an Executive Assistant at Hatchlab Innovations. The Executive Assistant will be responsible for providing administrative support to Directors, including organizing schedules, arranging meetings and appointments, managing correspondence, and maintaining files and documents. The Executive Assistant will also assist with expense reports and provide executive support as needed.


Responsibilities

  • Manage complex calendars, schedule meetings, and coordinate appointments for Directors.
  • Act as a gatekeeper, screen phone calls, emails, and visitors, prioritizing communications and handling confidential information with discretion.
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of Directors.
  • Conduct research, compile data, and prepare reports or presentations as needed.
  • Coordinate travel arrangements, itineraries, and logistics for Directors and visiting guests.
  • Assist in organizing internal and external meetings, including agendas, venues, and catering arrangements.
  • Handle expense reports, invoices, and budget tracking for Directors.
  • Support special projects and initiatives as assigned by Directors, ensuring deadlines and deliverables are met.


Qualifications:

  • Proven experience as an Executive Assistant or similar role supporting senior management.
  • Excellent organizational and time management skills with the ability to prioritize tasks.
  • Strong communication and interpersonal skills, capable of building relationships with stakeholders at all levels.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and other office management software.
  • High degree of professionalism, integrity, and confidentiality.
  • Bachelor’s degree in Business Administration, Management, or a related field preferred.


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