Executive Assistant to Senior Executive

3 weeks ago

Mumbai, Maharashtra, India Tata Electronics Full time

The Opportunity:

We are seeking a highly organized, administrative, strategic, and technically astute Executive and Technical Assistant to provide comprehensive support to our executives. This pivotal role demands a proactive individual with a strong business acumen, a background in the electronics and semiconductor industry , and proven experience working within a Founder's Office. Highly visible role with tremendous opportunities for growth & succession in a fast-growing semiconductor company.

Key Responsibilities:

  • Strategic Collaboration: Partner directly with the C-suite in the development and execution of long-range strategic documents, meticulously aligning market insights with the company's overarching objectives.
  • Executive Communications Management: Skilfully manage the C-Suite leader's internal and external communications, including crafting impactful mailers, speeches, media interview talking points, and presentations, working in close collaboration with the PR and Communications team.
  • Calendar and Travel Coordination: Efficiently coordinate and manage complex calendar, including scheduling meetings, arranging travel logistics, and ensuring optimal time management.
  • Meeting Management: Prepare and distribute comprehensive meeting agendas, meticulously record minutes, and track action items to ensure timely follow-up and accountability.
  • Comprehensive Executive Support: Provide high-level administrative support, including drafting professional correspondence, discreetly managing confidential information, and expertly handling diverse inquiries.
  • Corporate Events Partnership: Collaborate closely with the events team to strategically plan, creatively design, and flawlessly execute company-wide town halls and other corporate events.
  • Operational Efficiency Enhancement: Proactively identify and implement process improvements aimed at enhancing overall operational efficiency and achieving tangible cost reductions.
  • Data Visualization and Reporting: Develop and manage insightful dashboards and reports utilizing relevant software and tools to provide clear visibility into key performance metrics.

Qualifications and Experience:

  • MBA degree from a Tier 1 institutes.
  • Proven experience/knowledge within the electronics and semiconductor industry is essential.
  • Demonstrated experience working directly within a Founder's Office, providing high-level support.
  • Exceptional organizational, time management, and prioritization skills.
  • Excellent written and verbal communication skills, with the ability to articulate complex ideas clearly and concisely.
  • High level of professionalism, discretion, and the ability to handle confidential information with utmost integrity.
  • Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory.
  • Familiarity with dashboarding and reporting software and tools is highly desirable.
  • Ability to work independently and proactively, as well as collaboratively within a team environment.

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