Personal Assistant to Director
2 weeks ago
The Personal Assistant (PA) to the Director provides comprehensive administrative support to the Director, ensuring efficient and effective management of their schedule, communications, and other operational needs. The PA acts as a liaison between the Director and internal/external stakeholders, handling sensitive information with discretion and professionalism.
Key Responsibilities:
- Administrative Support:
- Manage the Director’s calendar, schedule appointments, and organize meetings.
- Handle incoming and outgoing correspondence, including emails, calls, and letters.
- Prepare and edit documents, reports, and presentations as needed.
- Arrange travel logistics, including flights, accommodation, and transportation.
- Meeting and Event Coordination:
- Organize and coordinate meetings, conferences, and events.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Coordinate logistics for events, including catering, venue arrangements, and attendee communications.
- Communication Management:
- Serve as the primary point of contact for the Director, managing and prioritizing communications.
- Draft and send out communications on behalf of the Director.
- Liaise with internal departments and external partners to facilitate smooth operations.
- Office Management:
- Oversee day-to-day office operations, including managing office supplies and equipment.
- Maintain and organize files and records.
- Ensure the Director’s workspace is well-organized and presentable.
- Confidentiality and Discretion:
- Handle confidential information with the utmost discretion.
- Assist with sensitive projects and tasks as required.
- Project Support:
- Assist in managing and tracking ongoing projects and initiatives.
- Provide support in research, data analysis, and reporting.
- Personal Errands:
- Occasionally handle personal tasks and errands for the Director, as needed.
- Others
- Attending seminars & conferences along with director
- Attending meetings along with director
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