Administration Assistant

2 weeks ago

Noida, India SIS Software Full time

About the Role:

We are looking for a detail-oriented and proactive Admin Executive to ensure smooth day-to-day office operations. The role includes managing pantry and housekeeping, handling reimbursements, coordinating event materials, overseeing printing (ID cards, visiting cards), maintaining stationery stock, supporting health insurance queries, and ensuring seamless arrangements for client visits.

Key Responsibilities:
• Manage and maintain stationery stock and ensure timely availability for employees.
• Handle and maintain pantry materials.
• Oversee housekeeping tasks to ensure office cleanliness and upkeep.
• Manage printing requirements including ID cards, visiting cards, and other office documentation.
• Coordinate and arrange materials required for events, meetings, and office activities.
• Maintain and update reimbursement sheets; support in expense tracking and submission.
• Coordinate the addition of new employees to the group health insurance policy, address their queries, and liaise with insurance providers as required.
• Handle client visits – arrange accommodation, food, cabs, and ensure all hospitality needs are met.
• Coordinate with vendors and service providers for supplies, housekeeping, printing, stationery, and office maintenance.
• Provide general administrative support to staff and management as needed.

Requirements:
• Graduate in any discipline (preferred).
• 2–3 years of experience in administrative/office support roles.
• Experience in handling stationery, pantry, housekeeping, and client visit management preferred.
• Knowledge of health insurance query handling will be an advantage.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to coordinate with vendors and manage time-sensitive requirements.

What We Offer:
• A collaborative and supportive work environment.
• Opportunities to learn and grow within the organization.
• Competitive salary and benefits.

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