Associate Manager- US G2N Operations
3 weeks ago
At Elanco (NYSE: ELAN) – it all starts with animals
As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose – to advance the health of animals, people, the planet and our enterprise.
At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
Making animals’ lives better makes life better – join our team today
Overview
The US Finance Operations function is responsible for operations and accounting aspects of the US Gross-to-Net (G2N) process. This includes pricing our products in the system, overseeing accounting and controls for rebates, administering payments to customers, executing SOx Controls, timely accounting of financials, regular internal and external audit related activities and assisting in customer dispute resolution.
The Associate Manager- US Rebates will own the operationalization of pricing and rebates in Vistex in a timely manner and at the highest quality. This will include setting up programs, creating claims and/or facilitating claim settlements, and ensuring accurate tracking and accounting for accruals and settlements in SAP. The Associate Manager- US Rebates will also ensure that all processes are executed in accordance with the applicable SOx controls and satisfy all compliance requirements.
In order to fulfill these duties, the Associate Manager- US Rebates will need to execute the following activities:
Process & Tools
establish a clear understanding of Rebates and Marketing funds operationalization in Vistex establish a clear understanding of the exception process used for non-standard programs in Vistex review each Citi request and perform enrichment activities within the SLA timeline ensure that the appropriate supporting documentation is validated and attached for each Citi request establish a clear understanding of program revisions and the required supporting documentation to validation revisions collaborate with Commercial business partners to obtain clarity of the unique mechanisms for specialized Rebate and Marketing Fund programs; ensure eligibility criteria is setup appropriately in Vistex maintain Rebates and Marketing fund program details on the manual, Excel accrual tracker on a monthly basis process claims in Vistex for rebate programs, marketing funds, agency commissions, promos, etc. in a timely manner maintain vendor payment tracker for indirect payments promptly and accurately compile payments reports and provide to the respective stakeholders, as required support claim resolution- collaborate with peers (US-based Rebate Analysts) and IT team members document process and exception handling in SOPs participate in team cross-training rotations
Communication
develop and manage relationships with business partner and stakeholders monitor relevant email group inboxes and address inquires and issues reported by business partners and stakeholders in a timely manner communicate and/or escalate issues in advance to minimize business disruption actively participate and contribute in cross-functional forums such as process reviews, status meetings, finance team meetings, etc.
Controls & Compliance
understand and own SOx controls and compliance requirements related to Vistex enrichment and accrual tracker process respond to internal and external audit queries in a timely manner execute mitigation action plans where audit procedures identify areas of potential risk or control weakness
Process Improvement & Opportunities
continuously look for opportunities to improve our process and propose solutions that will help increase the efficiency seek solutions for non-standard operationalization requirements
Minimum Qualifications and Requirements:
Bachelor’s Degree in Finance, Accounting or equivalent Minimum 2 years’ experience in Finance Operations or Commercial Operations role MS Excel knowledge Ability to effectively prioritize and complete key tasks and deliverables Fluent in English with strong written and verbal communication skills Able to work flexible hours when requiredAdditional Skills/Preferences:
Experience in SAP Previous experience operationalizing rebate programs or any other type of customer incentive programs Understanding of SOX/internal controls Advanced Excel skills for data comparisons, analysis and report compilation Ability to proactively & effectively, identify and resolve process and technology problems Meticulous attention to detail and strong sense of organization Excellent interpersonal skills and comfortable working with middle management and key stakeholders within the organization-
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