Administrative Executive

2 weeks ago

Rajkot, Gujarat, India ADLINK Technology Full time

Job Summary

We are seeking an Administrative Executive specializing in Finance, Accounting, and HR to manage full sets of accounts and ensure accurate, timely financial reporting, tax filing, audits, compliance, and payroll processing. The role also covers budgeting, cash flow management, credit control, HR administration, and close collaboration with cross-functional teams to support both financial and HR planning.

Major Job Responsibilities and Duties:

Finance and Accounting (70%)

  1. Perform full sets of accounting.
  2. Ensure timely, precise month-end closing and financial reporting and schedules (Financial/ Quarterly/ Annual/ Management Report), while overseeing the accurate and timely processing of financial transactions and compliance with accounting principles.
  3. Reviewing and preparing accounting transactions.
  4. Tax-related report and audit-related report.
  5. Oversee annual budgeting, as well as monthly and quarterly budget planning, target setting, and financial control.
  6. Manage cash flow, monitor financial transactions, and identify opportunities for process improvements.
  7. Credit control and accounts receivable management.
  8. Collaborate with cross-functional teams to gather financial data and provide insights for decision-making.
  9. Any ad-hoc Finance & Accounting duties assigned from time to time.

Human Resources (30%)

Recruitment/Package Discussion:

  1. Manage the entire recruitment process, from screening resumes to arranging interviews and conducting package discussions with both headquarters (HQ) and candidates.
  2. Handle employee offer and contract preparation and issuance.
  3. Develop recruitment channels or review headcount contracts.

Liaison with Country Manager and HQ (Annual HR Timeline):

  1. Act as a liaison between the Country Manager and HQ for the annual HR timeline and document preparation.
  2. Facilitate processes related to performance appraisal, salary adjustments, and promotions.

Labor Law Compliance:

  1. Ensure compliance with labor laws, including the documentation and orientation of new hires.
  2. Manage risk related to employee issues and address any identified concerns.
  3. Conduct regular training sessions as required by labor law.

General Affairs:

  1. Handle employee benefits administration.
  2. Assist with ad-hoc administrative duties within the general affairs domain.

Basic Qualifications:

  1. Bachelor's or above in Finance, Accountancy, or other equivalents, or related majors
  2. Language: Proficiency at a professional level in English is essential; along with fluency in Chinese, both spoken and written, will be a plus.
  3. 3~8 years of professional experience in accounting/finance.
  4. Proficient in MS Office (Word, Excel, PowerPoint).

Preferred Qualifications:

  1. Familiar with SAP/ Navision is a plus.
  2. Strong attention to detail, problem-solving skills, demonstrated ownership of work
  3. Effective communication and collaboration skills.
  4. Basic understanding of Bangalore labor law is a plus.
  5. Entity Administrator experience in Finance/ Human Resource-related files will be a plus.

Location: ADLINK Technology India Private Limited (On-site)

Ground Floor, 317, Samanvitha Complex, Mayura Street, Outer Ring Road, Byatarayanapura, Bangalore North, Bangalore- 560092, Karnataka

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