FyndBridge Consultants
2 weeks ago
Responsibilities
- Organizing and maintaining calendar appointments, day to day schedules and meetings
- Arrangement and management of frequent domestic and international travel including liaising with internal and external contacts for all bookings, reservations, meetings and all such ancillary items. This will also include ensuring preparation of detailed itineraries during such travel
- Tracking of commitments, actionable items, agendas and responsibilities and updating the same on a timely basis so as to ensure that all deadlines are met
- Maintenance of records of correspondences and business dealings for present and future references (which includes maintenance and filing/archiving of all kinds of information)
- Transcribing and maintaining records from dictation, correspondences, reports or other such material, which is of critical or sensitive or confidential nature
- Management of documentation, reports and presentations; collection and preparation of information for meetings; maintaining contact lists etc.
- Serving as the primary point of contact for internal and external communication and coordination on all matters including those of a highly confidential and critical nature.
- Providing support towards checking, screening and routing emails and calls; responding on actionable items as required and ensuring receiving and delivery of accurate and detailed communication
- Processing and tracking of all expenses, financial information, credit card statements and such ancillary items as required by internal processes
- Organizing & coordinating with concerned stakeholders regarding appointments, bookings & Reservations
Ideal Candidate requirement:
- Minimum 10-15 years experience as an Executive/Personal Assistant to top level management officials
- Proficient in Outlook, PowerPoint, Word and Excel and comfortable using online tools.
- Prior experience in communication and interaction with senior management positions like Chief Executive Officer, Managing Director, President/Vice President of companies
- Excellent verbal and written communication skills
- Experience in understanding of board level information for capturing and maintenance of such information
- Ability to maintain discretion and judgment in handling highly confidential/critical information
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