Finance Manager

About Us:Good Business Lab is an independent, non-profit labor innovation company. We use rigorous academic research to prove that worker well-being programs have business impacts. We develop market-ready, scalable interventions that benefit both workers and businesses. Our goal is to disrupt the traditional notion of business and show that worker well-being can be a good business practice.The founders of the lab are Ach Adhvaryu - Professor of Economics and Director of 21st Century India Center at the School of Global Policy and Strategy, UC San Diego ( ), Anant Ahuja-head of Organization Development at Shahi Exports Pvt. Ltd., and Anant Nyshadham- Assistant Professor of Business Economics and Public Policy at the University of Michigan ( ).Role: Finance Manager - Procure to PayLocation: Delhi or Bengaluru Office (WFH flexibility)Start date: ASAP (applications being accepted on a rolling basis)Length of Commitment: Minimum of 12 monthsAbout the roleThe role will support the Finance Team by providing expertise on Procure to Pay end-to-end processes (Procurement, Vendor Management, Contract Management, Invoice Processing, Reconciliation, Purchase Orders, Expenseclaims/Reimbursements, etc.). The role will act as a subject matter expert and will lead the development and implementation of processes and policies.Overall responsibilityProcess Improvement: Identify and research innovative solutions to optimizesystems and processes, focusing on increasing accuracy, efficiency, andcost-effectiveness.Documentation Management: Ensure financial documentation andrecord-keeping are maintained systematically in accordance with funderrequirements and organizational standards.Performance Monitoring: Analyze and monitor the P2P process performance to identify areas for improvement and implement best practices across theorganization.Compliance Assurance: Ensure adherence to local and international procurement laws, including regulations on anti-bribery, anti-corruption, and trade.Stakeholder Collaboration: Work closely with various departments to gatherrequirements, define process objectives, and develop purchasing plans that align with organizational goals.ProcurementRefine and implement end-to-end procure-to-pay process vision/roadmapMonitor procure-to-pay process performance & identify opportunities for improvementPromote a process-oriented culture and promote best practices across the organisation.Ensure compliance with local and international procurement laws and regulations, including anti-bribery, anti-corruption, and trade laws.Lead the sourcing activities, including the bid/tender process based on the procurement categoryCollaborate with all stakeholders to gather requirements and define process objectives and purchasing plansCommunicate well and build a rapport with different stakeholders to understand different team needs and provide the required supportImplementing, and controlling contract and price negotiations to optimize costsCoordinate benchmarking processes to ensure requests align with procurement policies and procedures.Lead the negotiation process with suppliers during the Sourcing processLeverage digital procurement tools and automation to streamline the procure-to-pay process, improve efficiency, and reduce manual interventions.Coordination of the contract with responsible departments (treasury, legal, IP, data protection, accounting, technical and other specialists).Implementation of a database of all suppliers by their categories.Implementation of a database for contracts managementManagement and control of Vendor Master Data to proceed with payment.Maintain the Vendor Master Data/Updates/New Vendor Setup.Utilize data analytics and reporting tools to track procurement performance, vendor performance, identify cost-saving opportunities, and drive insights into procurement strategies.Accounts Payable (AP)Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.Resolving purchase orders, reviewing contracts and invoices, analyzing discrepancies and documentation; and issuing purchase order amendments when requiredCharges expenses to cost centers by analyzing invoices, and contracts and liaising with the relevant stakeholdersVerifies vendor accounts by reconciling monthly statements and related transactions.Follow up with requester/approver for invoice approvalsCoordinating credit card payments and monitoring cost allocation to the respective cost centersProcessing Staff & Vendors Reimbursements, ensuring it aligns with GBL Policies and/or contractual requirementsTravel ManagementOverseeing team travel and accommodation bookings and ensuring they are compliant with our Travel PolicyImplementing new systems to streamline the travel management processSuggest improvements to the Travel Policies and proceduresWhat should you be comfortable with?A dynamic environment with competing priorities.Working within a global team with shared responsibilities.Independently coordinating with coworkers to accomplish goals.Being resourceful in new environments and scenarios.Problem-solving in high-pressure environments.Who are you?Ideally you have:A Bachelor's Degree in accounting, finance or business administration8+ years of work experience in P2P domain, accounting, and financial management or a related field.Proficient in GST and TDS mattersExcellent stakeholder management and communication skillsFlexibility to work within different time zonesProficiency in computer skills; excellent MS office knowledgeExperience in ERP software and procurement software (e.g. Coupa, Oracle, AP Ariba etc)Additionally:Work experience within a not-for-profit environment is a plusExperience working within an international teamChartered Accountant (CA) certification is a plusUS taxation experience is a plusWhy work with usAs a member of the Finance team, you will be a part of a small team of smart,purpose-driven, and motivated people, which will give you a chance to try new things, take initiatives, make mistakes, and grow. Be prepared to try and work on multiple things at a time. Each employee at GBL, if willing, gets to work across verticals and different aspects of the organization.Perks of working with usThere are plenty of benefits at GBL, here are some examples:Flexible leave policy : Time away from work can be extremely helpful formaintaining a healthy work/life balance. GBL encourages managers and leadership to set the example by taking time off when needed and ensuring their teammembers do the same. We don't have a strict limit on paid leaves, only suggested ( extremely liberal) averages.Flexible working hours: We recognize that a better work-life balance can improve employee motivation, performance, productivity, and reduce stress. The basis of our norms pertaining to this is a system of trust in each other and our common goals.Training and Development: GBL team members can set aside 10% of their work time / around 4 hours a week to improve their skills / knowledge on a subject that they think will help them perform their job better. We encourage all employees to focus both on technical and soft skills. We also facilitate employee mentorshipprograms.GBL Care Systems: As an organization, we are committed to ensuring thewellbeing of our team members and creating a thriving work environmentbecause that gives us, together, the best chance at achieving our shared mission and sparking joy at work. We do this by partnering with organizations such TheMindclan, Therapize among others for workshops and other wellbeing relatedinitiatives.Growth-oriented review policy: To foster collaboration, we have adopted regular reviews and check-ins among team members. We see a manager's role beyond what is expected from them by conventional management thinkers. Apart from delivering high-quality work, managers are responsible for the holisticdevelopment of their team members. This can be achieved through practicesinspired from coaching philosophy.Recent projects and blog postsTo acclimatize yourself with some of our work, you can read our blog posts on Medium, and also go through our LinkedIn, Facebook, Twitter, and Instagram.The processWe are glad you’re interested in applying for this roleAfter each step, we decide whether to invite you to the next one. Our interview process for this role has the following steps:1. CV and cover letter screening2. Introductory First-Round Interview3. Take-home assignment4. Fit Interview