Billing Coordinator

About UsGroundbreaker. Game changer. Pioneer. TRC has consistently set the standard for clients needing more than just engineering services by blending scientific expertise with cutting-edge technology to create innovative, enduring solutions. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.  Our team works with a diverse range of commercial, industrial and government clients and the communities they serve. We are dedicated to delivering creative solutions that meet local needs, helping our clients thrive in a rapidly changing world. Together, we tackle challenges and strive to make the Earth a better place to live, community by community and project by project.  Joining TRC means engaging in interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications. At TRC, we believe in the power of diverse perspectives and are committed to fostering an inclusive environment where every team member can thrive. We offer a range of People Programs designed to support our employees' growth and well-being. Explore our programs here: At TRC, every voice is valued, every individual has the opportunity to make a difference, and together we shape a brighter, more sustainable future. OverviewAs a Billing Coordinator , your primary responsibility is to ensure accurate and timely billing processes within the organization. You will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders. This position requires attention to detail, organizational skills, and a strong understanding of billing procedures. ResponsibilitiesBilling Process Generate and submit draft invoices to Project Managers accurately and in a timely manner. Verify billing data for accuracy and completeness in accordance with project contract documentation. Review changes with Project Managers and make timely updates. Compile invoice support and backup documentation for each invoice. Prepare and submit final invoices to clients. Collaborate with relevant departments to gather necessary billing information. Record Keeping Maintain organized and up-to-date billing records. Track and document all billing-related transactions. Generate regular reports on billing activities. Communication Address client billing inquiries and resolve discrepancies. Work closely with internal teams (sales, finance, operations) to obtain required information. Compliance Ensure adherence to billing policies, procedures, and regulations. Provide support for client audits of project billings. Problem Resolution Investigate and resolve billing discrepancies or issues. Coordinate with other departments to resolve billing-related challenges. Quality Control Conduct audits to maintain billing accuracy. Implement quality control measures to improve billing processes. Reporting Prepare and present regular billing reports to management. Analyze billing data to identify trends or improvement areas. Qualifications5+ years of experience in billing, finance, or a related role. Proficient Excel skills. Deadline-driven with strong prioritization skills. Excellent attention to detail and accuracy. Strong communication and interpersonal skills. Team player with strong problem-solving abilities. Knowledge of relevant laws, regulations, and best practices. Exceptional customer focus. Adaptability to changes in processes or software.