
Reception and Admin Executive
2 weeks ago
Overview
MGPL is seeking a Receptionist & Admin Executive to manage front desk operations and provide administrative support across the organization. The role is the first point of contact for visitors and stakeholders, requiring a professional demeanour, strong communication skills, and an ability to manage multiple administrative tasks efficiently.
Key Responsibilities
Front Desk & Reception Management
- Greet and assist visitors, clients, and vendors in a professional manner.
- Answer, screen, and forward phone calls; handle inquiries and direct them appropriately.
- Manage the reception area to ensure a welcoming and professional environment.
Administrative Support
- Handle incoming and outgoing correspondence (emails, courier, letters, packages).
- Maintain office records, files, and databases as required.
- Assist in scheduling meetings, appointments, and travel arrangements.
- Manage office supplies inventory and place orders as needed.
Coordination & Support Functions
- Support HR and Admin in onboarding activities and maintaining employee records.
- Coordinate with facility management for office maintenance and housekeeping.
- Assist in organizing office events, meetings, and other administrative tasks.
Qualifications & Requirements
- Bachelors degree in any discipline (preferred) or equivalent qualification.
- 0-2 years of experience as a Receptionist, Front Office Executive, or Administrative Assistant.
- Proficiency in MS Office and basic office equipment.
- Excellent verbal and written communication skills.
- Professional appearance, positive attitude, and strong interpersonal skills.
Key Competencies
- Customer service orientation with a pleasant personality.
- Strong organizational and multitasking abilities.
- Attention to detail and ability to handle confidential information.
- Team player with a proactive approach to work.
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