Admin Executive

7 days ago

Koregaon Park Pune Maharashtra, India Vedic Pac Systems Pvt Ltd Full time

**Position Description**:
Vedic Pac-Systems is looking for a proactive and well-organized Admin Executive to support smooth office operations by handling front-desk duties and administrative responsibilities.

**Front Office & General Administration**:
Attend, screen, and forward incoming phone calls; take and relay messages as required. Greet and guide visitors; provide information and direct them to the appropriate departments.

Maintain a clean and professional reception area.

**Office Management**:
Oversee daily office operations.

Monitor and manage service contracts for office maintenance, cleaning, pest control, electrical, and carpentry work.

Schedule and supervise periodic maintenance for printers, air conditioners, UPS, LED screens, cameras, etc.

Ensure functioning of workstations, meeting rooms, and office infrastructure.

Maintain asset records including warranty and service history.

Implement and manage meeting room booking systems to avoid conflicts.

Monitor and maintain office equipment such as Xerox machines, CCTV, and inverters.

**Housekeeping & Pantry Management**:
Supervise daily cleaning and organize weekly deep cleaning routines.

Maintain hygiene in common areas and pantry.

Monitor pantry supply levels and place orders as per budget.

**Courier & Stationery Management**:
Track daily courier dispatches; maintain inward/outward logs in Excel.

Share docket/POD details with relevant teams.

Maintain a list of courier vendors (e.g., DTDC, Shree Maruti).

Manage inventory and timely procurement of office stationery.

**Inventory & Stock Management**:
Monitor and manage stock levels for cafeteria, housekeeping, and admin supplies.

Maintain a well-organized inventory system to track consumption trends.

Prevent overstocking and minimize wastage.

Prepare monthly stock reports for management.

**Travel & Hotel Booking**:
Organize local and outstation travel and accommodation for employees.

Establish and manage a network of reliable travel agents and hotel vendors.

**Asset Distribution**:
Allocate office assets (laptop, mobile, SIM, T-shirt, etc.) to new joiners.

Maintain an accurate log of issued assets and accessories.

**Vendor Coordination & AMC**:
Obtain quotations, negotiate rates, issue POs, and track vendor payments.

I**nsurance & Compliance**:
Manage renewal of insurance policies (PA, Fire, Burglary, Asset Insurance, etc.).

Handle policy amendments, additions/deletions, and maintain claim records.

**Warehouse Maintenance**:
Supervise cleanliness and maintenance of the warehouse monthly.

Ensure lighting, internet, and surveillance systems are functioning properly.

Pay: ₹20,000.00 - ₹34,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Work Location: In person

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