Reception and Admin Executive

5 days ago

Pune, Maharashtra, India Manav Gases Private Limited Full time ₹ 3,00,000 - ₹ 4,50,000 per year

Overview

MGPL is seeking a Receptionist & Admin Executive to manage front desk operations and provide administrative support across the organization. The role is the first point of contact for visitors and stakeholders, requiring a professional demeanour, strong communication skills, and an ability to manage multiple administrative tasks efficiently.

Key Responsibilities

Front Desk & Reception Management

  • Greet and assist visitors, clients, and vendors in a professional manner.
  • Answer, screen, and forward phone calls; handle inquiries and direct them appropriately.
  • Manage the reception area to ensure a welcoming and professional environment.

Administrative Support

  • Handle incoming and outgoing correspondence (emails, courier, letters, packages).
  • Maintain office records, files, and databases as required.
  • Assist in scheduling meetings, appointments, and travel arrangements.
  • Manage office supplies inventory and place orders as needed.

Coordination & Support Functions

  • Support HR and Admin in onboarding activities and maintaining employee records.
  • Coordinate with facility management for office maintenance and housekeeping.
  • Assist in organizing office events, meetings, and other administrative tasks.

Qualifications & Requirements

  • Bachelors degree in any discipline (preferred) or equivalent qualification.
  • 0-2 years of experience as a Receptionist, Front Office Executive, or Administrative Assistant.
  • Proficiency in MS Office and basic office equipment.
  • Excellent verbal and written communication skills.
  • Professional appearance, positive attitude, and strong interpersonal skills.

Key Competencies

  • Customer service orientation with a pleasant personality.
  • Strong organizational and multitasking abilities.
  • Attention to detail and ability to handle confidential information.
  • Team player with a proactive approach to work.

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