Front Desk

5 days ago

Pune, Maharashtra, India Prasa Full time ₹ 2,00,000 - ₹ 6,00,000 per year
  • Job Title:
    Front Desk & Admin Executive
  • Department:
    Admin
  • Job Location:
    Pune HO
  • Qualification:
    Any Graduate

Responsibilities

1. Front Office Management

·       Manage the reception desk efficiently — greet visitors, clients, and guests courteously.

·       Handle incoming calls, emails, and correspondence professionally.

·       Maintain visitor logs and ensure compliance with company security and access protocols.

2. Administrative Support

·       Provide administrative assistance to various departments as required.

·       Manage courier, inward/outward mail, and documentation.

·       Support in preparing letters, reports, and basic office communication.

3. Office Coordination

·       Coordinate housekeeping, pantry, and office maintenance activities.

·       Maintain stock and inventory of office supplies and stationery.

·       Ensure cleanliness and orderliness of the reception and common areas.

4.
Vendor & Facility Management

·       Coordinate with vendors for office supplies, equipment repairs, and facility services.

·       Assist in vendor follow-ups, quotation collection, and invoice verification.

·       Ensure timely renewal of AMCs and service contracts

·       Support facility management for office infrastructure upkeep

5. Event & Meeting Coordination

·       Schedule and organize meetings, conferences, and appointments as required

·       Manage meeting room bookings, setup, and refreshments.

·       Assist in organizing company events, celebrations, and travel arrangements.

6. Record Keeping & Reporting

·       Maintain records of visitor logs, and admin expenses.

·       Prepare daily/weekly reports for admin activities and share with the Admin Manager.

7. Compliance & Customer Service

·       Ensure all front-office operations align with company policies.

·       Deliver prompt and professional responses to internal and external stakeholders.

·       Uphold confidentiality and company image at all times.

8. Monthly Bill Management

·       Handle all
monthly bills
— electricity, telephone, internet, water, and maintenance.

·       Verify, process, and forward bills for approval and timely payment.

  • Maintain a monthly tracker for utility and service payments.

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