Facility Operations Manager

2 weeks ago

bangalore, India QpiAI Full time
We are seeking a Facility Operations Manager with prior experience of managing the technicians and ground staff in order to facilitate the day-to-day operations and maintenance. He is required to drive the daily operations as per the standard operating procedures.
Responsibilities :
● Manage all administrative activities (involving purchase/ procurement, housekeeping, safety, security, etc) while ensuring policy consistency/compliance for all admin work
● Plan & prepare monthly reports pertaining to finances required for maintaining office infrastructure and facilities
● Handle budgeting , tracking and cost control measures
● Optimizing Housekeeping Deployment: Strategizes and optimizes housekeeping deployment across office spaces for efficiency and cost-effectiveness
● Coordinating with Stakeholders: Coordinates with internal and external stakeholders to ensure efficient execution of administrative services
● Supervising Trade Contractors: Oversees the performance of all trade contractors to ensure services align with contractual obligations
● Managing Administration Contracts: Responsible for managing administration contracts and obtaining necessary permits and licenses
● Monitor productivity & effectiveness of all infrastructure and facilities
● Manage security and access-control in partnership with the security contractor
● Supervise and train facility employees and contractors as needed (local supplies management, etc.)
● Lead and manage various ongoing projects related to facilities management and cost optimization
● Ensure timely recruitment, payrolling and statutory compliance of outsourced manpower and also rigorously track budgets, headcount nos.
● Provide end to end travel solutions to employees in coordination with the TMC (Travel Management Company), e.g. visa arrangement, hotel contracting and productivity tracking, taxi tie up and availability management at PAN India level.
● Health and safety services
● Emergency preparedness and response mechanism put in place
● Accident and Incident reporting and management
● Landlord compliance monitoring
● Cafeteria management
Experience : 2 - 3 Years
Qualification :
● Facilities management experience in a high profile facility
● Knowledge of local laws and connect with local government authorities
● Strong interpersonal skills and ability to work in a team
● High organization skills in managing multiple tasks simultaneously
● Project Management capability for technically complex projects
● Ability to build strong internal & external relationships using effective verbal & written communication skills
● Excellent customer service by using independent judgment & personal initiative
● Build good connect with local authorities, hospitals, knowledge of FRRO process and requirement

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