Contract Administrator
4 weeks ago
Job Summary:
We are looking for a motivated detail oriented and enthusiastic Contract Manager to join our growing eClinical and Life Sciences team. In this role, you will be overseeing and managing the entire lifecycle of contracts within an organization. This includes drafting, reviewing, executing, and ensuring compliance with the terms and conditions of various contracts, including MSAs, SOWs, and CDAs. The role is crucial in ensuring that both the organization and our clients adhere to agreed terms, minimizing risks, and optimizing business relationships.
Key Responsibilities:
- Contract Drafting:
- Draft, review, and update contract terms and conditions, ensuring that they align with legal and business requirements, given provided templates.
- Collaborate with internal departments (sales, operations) to ensure contracts reflect client needs and operational standards.
- Advise stakeholders on risks and opportunities associated with contract clauses.
- Contract Review and Compliance :
- Conduct thorough reviews of contracts and ensure they are accurate and complete, moving them through our review tool
- Ensure compliance with internal standards, templates and operations
- Identify any potential issues with existing contracts & billings
- Contract Execution and Monitoring :
- Oversee the timely and accurate execution of contracts, ensuring all parties have signed and agreed to terms.
- Upload these contracts through our internal system for safe-keeping
- Keep track of contract renewal dates, milestones, price increase and deadlines to ensure that key actions are taken on time (renewals, amendments, etc.).
- Contract Database and Documentation Management :
- Maintain a centralized database of contracts, ensuring all documents are organized, easily accessible, and up to date.
- Ensure proper documentation and record-keeping to support audits or legal investigations.
- Stakeholder Communication :
- Serve as the primary point of contact between internal departments (e.g., legal, sales, operations) regarding contract matters.
- Communicate any changes, issues, or updates related to contracts to relevant stakeholders.
- Continuous Improvement :
- Continuously review and improve contract management processes to increase efficiency and reduce risks.
- Work with cross-functional teams to update contract templates, standardize clauses, and implement best practices.
Required Skills and Qualifications:
- Bachelor's degree in, Business Administration, Finance or a related field.
- 2-4 years of experience in contract management
- Attention to Detail: Ability to spot discrepancies and ensure the accuracy of all contract terms.
- Communication Skills: Strong written and verbal communication for drafting contracts and interacting with stakeholders.
- Project Management: Ability to manage multiple contracts and deadlines simultaneously.
- Strong analytical and problem-solving skills, with a data-driven approach to decision-making.
- Self-motivated, goal-oriented, and capable of working independently and within a team.
- Experience in working with international clients and cross-functional teams.
- Experience in MS Office (Outlook, Word, Excel, Teams)
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