Document Controller
2 weeks ago
Note: This is for one of our clients, not avua directly
Responsibilities:
- Establish and maintain document control procedures to ensure the accurate creation, revision, distribution, and archiving of documents.
- Receive, review, and process incoming documents, including drawings, specifications, reports, and correspondence.
- Assign unique identifiers to documents, maintain accurate records of document status and revisions, and track document distribution.
- Organize and maintain both electronic and hard copy document repositories, ensuring easy retrieval and access for authorized personnel.
- Coordinate document reviews, approvals, and sign-offs, following established workflows and timelines.
- Collaborate with project teams, departments, and external stakeholders to facilitate the exchange of documents and information.
- Perform quality checks on documents to verify completeness, accuracy, and compliance with formatting standards and document control procedures.
- Ensure adherence to document retention policies and regulatory requirements, including confidentiality and data protection guidelines.
Qualifications:
- High school diploma or equivalent; additional certification or training in document management is a plus.
- Proven experience as a Document Controller or similar role, preferably in a construction, engineering, or project-based environment.
- Familiarity with document management systems (DMS), electronic document control tools, and Microsoft Office applications.
- Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
- Knowledge of document control principles, standards, and best practices.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Analytical mindset with problem-solving abilities and a proactive approach to identifying and resolving issues.
- Proficiency in English, both written and verbal.
- Adaptability and willingness to learn new tools and technologies as needed.
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