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Document Controller
3 weeks ago
Job Title: Junior Document Controller
Job Type: Permanent Remote
Work hours: Eastern Standard Time Zone - 4.30 p.m to 1.30 a.m IST
Job Responsibilities
- Document Management: Create, update, and maintain documents and project-related materials on Monday.com software.
- Compliance and Standards: Ensure all documents adhere to company standards, properly categorized and labeled. Ensure proper document revisions and changes.
- Distribution and Management: Distribute and manage controlled copies of documents as needed.
- Filing System: Establish and maintain an efficient filing system for easy retrieval of documents.
- Stakeholder Requests: Respond to document requests from internal and external stakeholders.
- Collaboration: Work closely with various departments to gather, update, and organize documents. Collaborate with team members to ensure document accuracy.
- Training: Provide training to staff on document control procedures and best practices.
- Troubleshooting: Troubleshoot and resolve issues related to document management systems.
Aditional responsibilities:
- Send out requests for proposals for various scopes of work / following up / screening proposals
- Creating and maintaining schedules for projects / tracking necessary environmental reports needed for entitlements / construction documents / construction
- Updating/maintaining predevelopment budgets and tracking invoices at a high level
- Sitting in on coordination meetings / taking meeting mins
- Assisting in reviewing reports and identifying potential issues
- Assisting in reviewing construction drawings for compliance with company standards
Qualifications
Bachelor’s degree in business administration, information management, engineering, or a related field.
Minimum of 3 years of experience in document control or a related field is preferred.
Detail-Oriented. Strong organizational skills with keen attention to detail and accuracy.
Excellent written and verbal communication skills. Ability to communicate effectively with personnel at various levels within the organization.
Software Proficiency. Proficient in document management software and Microsoft Office Suite.
Preferred:
- Project management or general experience at a US based Multifamily developer or architecture firm - LIHTC experience or Affordable is a plus
- Experience working in California
- Experience processing CEQA and NEPA
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