Admin and Executive Assistant

3 weeks ago

Mulund West, India Avante Facade Consulting Pvt Ltd. Full time

Job Title: Admin and Executive Assistant
Location: Mulund, Mumbai, Maharashtra
Job Type: Full-time (Day shift)

Role Overview

We are seeking a highly organized, detail-oriented, and proactive Admin and Executive Assistant to support our leadership team. The role requires strong administrative skills, exceptional communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.

Key Responsibilities

· Manage leadership calendars, meetings, calls, and emails to ensure priorities are met.

· Coordinate scheduling of internal and external meetings, events, agendas, and minutes.

· Prepare and circulate internal and external communications, including newsletters, bulletins, and official correspondence.

· Handle visa/passport preparation, travel bookings, itineraries, and supporting documentation.

· Support recruitment processes: post job advertisements, coordinate interviews with Directors, and follow up as required.

· Issue appointment letters, memos, and other official documents to employees.

· Maintain employee records, including attendance, leave management, and personnel files.

· Communicate with building societies and external authorities for permissions and related requirements.

· Track and manage office utilities and supplies.

· Coordinate promotional events and manage relationships with sports and entertainment partners.

· Act as a liaison for leadership communications and support effective information flow within the organization.

Requirements

· Minimum 3 years of relevant work experience (Executive Assistant/Administrative roles).

· Strong administrative or business management background.

· Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).

· Excellent business English, both spoken and written.

· Superior organizational skills with strong attention to detail.

· Ability to maintain confidentiality and exercise sound judgment across all organizational levels.

· Familiarity with internet research processes and applications.

· Ability to work under pressure, manage deadlines, and balance multiple priorities effectively.

· Previous experience in the façade industry is a strong plus.

Additional Details

· Ability to Commute: Mulund, Mumbai, Maharashtra (Required)

· Ability to Relocate: Must be able to relocate to Mulund, Mumbai before starting work.

About You

You are a self-driven professional with excellent communication and organizational skills, capable of managing complex tasks with discretion and efficiency. You thrive in a fast-paced environment and are committed to supporting leadership and teams with seamless execution of administrative and operational responsibilities.

Job Types: Full-time, Permanent

Pay: ₹35, ₹40,000.00 per month

Benefits:

  • Health insurance
  • Paid sick time
  • Paid time off
  • Provident Fund

Ability to commute/relocate:

  • Mulund West, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Education:

  • Bachelor's (Required)

Experience:

  • Administrative: 3 years (Required)

Language:

  • Hindi (Preferred)
  • English (Required)
  • Fluency in English (Required)

Work Location: In person

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