Department Head

3 hours ago

Pune, India Sakon Full time

Department Layer-

Administartion

Job posted on

Jul 06, 2025

Employee Type

Permanent

Experience range (Years)

0 - 0

Location: Pune, India
Reports To: Chief Operating Officer (COO)
Department: Administration
Type: Full-time | On-site

Job Summary:

We are looking for a resourceful and results-oriented Department Head – Administration to lead and streamline administrative operations at Sakon India Pvt. Ltd. The role is pivotal in ensuring smooth day-to-day functioning of the workplace, optimizing facilities management, overseeing vendor contracts, and implementing cost-effective administrative processes. The ideal candidate will bring strong organizational skills, a solutions-driven mindset, and proven ability to manage teams and multiple priorities in a fast-paced corporate environment.

Key Responsibilities:

Strategic & Operational Leadership:

  • Oversee all administrative functions including facilities management, office services, travel coordination, and vendor management.
  • Develop and implement administration policies and SOPs to improve operational efficiency.
  • Ensure workplace safety, compliance, and adherence to company standards.

Team Management:

  • Lead and guide the administration team to deliver high-quality support services.
  • Conduct regular performance reviews and create growth plans for team members.
  • Build a service-oriented culture within the department.

Facilities & Vendor Management:

  • Oversee maintenance and upkeep of office premises and infrastructure.
  • Manage vendor selection, contract negotiation, and performance evaluation.
  • Monitor service level agreements (SLAs) for housekeeping, security, and other facility-related services.

Budget & Compliance:

  • Prepare and manage the administration department's annual budget.
  • Ensure cost optimization without compromising quality of services.
  • Maintain compliance with statutory regulations, including workplace safety and labor requirements.

Stakeholder Collaboration:

  • Partner with HR, IT, and Finance to ensure smooth onboarding, seating arrangements, and resource availability.
  • Support event planning, corporate meetings, and company-wide activities.
  • Serve as the escalation point for administrative issues and emergencies.

Key Requirements:

Education:

  • Bachelor's degree in Business Administration, Facility Management, or a related field.
  • Certification in Facilities or Office Administration (preferred but not mandatory).

Experience:

  • 3–5 years of experience in administrative management or facilities leadership roles.
  • Prior experience in corporate or IT/technology sector preferred.

Skills:

  • Strong leadership and people management skills.
  • Excellent vendor negotiation and contract management skills.
  • Proficient in MS Office Suite and facility management tools.
  • Strong problem-solving, organizational, and multitasking abilities.
  • Exceptional verbal and written communication skills.

Performance Metrics (KPIs):

  • Vendor SLA adherence: 95%
  • Cost savings on admin operations: 8% YoY
  • Employee satisfaction with admin services: 90% in internal surveys
  • Issue resolution turnaround time: 48 hours

Compensation:

  • Annual CTC: ₹10–₹12 LPA
  • Performance Bonus: Up to 12% of CTC
  • Medical Insurance & Wellness Benefits

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