Executive Assistant

3 weeks ago

Mumbai, Maharashtra, India Skin Philosophy Training Full time

EXECUTIVE ASSISTANT Skin Philosophy Training - Mumbai

About Us: Skin Philosophy Training is the longest established leader in aesthetic therapy education, operating across UK, Ireland, and India since 2011. We provide internationally recognized, government-accredited qualifications in aesthetic therapies with a focus on advanced technology and personalized care.

Position Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Business Owner in Mumbai. This role requires someone who can manage complex schedules, handle confidential information, and act as a key liaison between leadership and various stakeholders across our international operations.

Key Responsibilities:

Administrative Excellence:

  • Manage complex calendar scheduling across multiple time zones (UK, Ireland, India)
  • Coordinate travel arrangements and logistics for business trips
  • Handle confidential correspondence and communications
  • Prepare reports, presentations, and business documents
  • Manage filing systems and maintain organized records

Business Support:

  • Coordinate with training centers across 9 locations
  • Liaise with partner skin clinics and franchisees
  • Support course development and content creation projects
  • Assist with student inquiries and administrative matters
  • Coordinate with UK and Ireland teams

Event & Project Management:

  • Support exhibition planning and execution
  • Coordinate webinars and training sessions
  • Manage lead follow-up processes
  • Assist with marketing initiatives and content scheduling

Communication Hub:

  • Screen and prioritize phone calls and emails
  • Draft correspondence on behalf of leadership
  • Coordinate meetings with internal teams and external partners
  • Maintain professional relationships with key stakeholders

Requirements:

Essential:

  • Bachelor's degree or equivalent experience
  • 3-5 years of executive assistant experience
  • Excellent English communication skills (written and verbal)
  • Proficiency in MS Office Suite, Google Workspace
  • Strong organizational and time management skills
  • Ability to handle confidential information with discretion
  • Experience working in fast-paced, multi-location businesses

Preferred:

  • Experience in education, training, or healthcare/beauty industry
  • Knowledge of aesthetic therapy or medical training sector
  • Familiarity with CRM systems and online learning platforms
  • Previous experience supporting international business operations

Personal Attributes:

  • Proactive and anticipates needs
  • Detail-oriented with strong problem-solving skills
  • Flexible and adaptable to changing priorities
  • Professional demeanor and appearance
  • Ability to work independently with minimal supervision

What We Offer:

  • Competitive salary commensurate with experience
  • Opportunity to work with industry-leading aesthetic training company
  • Professional development in international business environment
  • Exposure to cutting-edge aesthetic technology and treatments
  • Collaborative work environment with growth opportunities

Location: Mumbai (Khar West area preferred) Employment Type: Full-time Reporting: Direct report to Business Owner

To Apply: Send your resume and cover letter to

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