Team Leader

3 weeks ago


NCR, India Fortis Full time

Key Relationships : - Doctors, Nurses, Paramedical Staff, Security, Customers, Vendors & Suppliers

Main Objective of the Role:-

Responsible for the overall management of OP Pharmacy

Key Responsibilities

  • Responsible for maintaining inventories at the levels set by the management ensuring that there is no overstocking or stock outs
  • To establish Reorder levels for all stocked goods
  • To ensure that no goods expire without being detected and returned to the vendors
  • Responsible for proper receipt of material as per the terms and conditions of the Purchase Orders
  • Responsible for timely processing of all bills for the material received
  • To ensure that purchase requisitions are raised in time so that the material can be procured at the right time
  • Responsible for the stocks of all consignment items, maintaining records of their receipt, issue, consumption details and processing of bills
  • To organize physical stock verification at the stipulated time periods to ensure that HIS inventory is equal to physical inventories
  • To prepare duty rosters, attendance of the staff, leave arrangement with coverage to all shifts for smooth operations
  • To generate MIS reports about the performance of the department and communicate to the management regarding the same
  • To formulate and implement departmental standard operating protocols, policies and procedures
  • Assume responsibility for the overall management of inventories.
  • Ensure budgeted stock availability as per the requirements of various departments
  • Develop a stock tracking and projection system
  • Review the status of the available stock regularly
  • Hold interface meetings with the depot
  • Ensure that there are minimum stock variances and maintain a HIS and physical database
  • Develop and identify a system of tracking expiry dates
  • Conducts audits at regular basis
  • Implement the audit lapses
  • Establish and ensure process compliance in all transactions
  • Maintain and meet requisite medical standards and protocols
  • Identify main purchase items for negotiations
  • Prepare a yearly - recommended list of best priced vendors to work with.
  • Initiate negotiations and vendor finalizations in coordination with AM - Operations
  • Ensure continuous competitive price advantages with the vendors
  • Recommend competitive purchase rates for consumables or consignment items based on market research
  • Signing of POs and presenting them to head administration for approval
  • Act as Legal Interface and recommend legal action in case of a dispute
  • Coordinate with the Finance department for default vendors
  • Responsible for short-listing and training all staff to get maximum output as specified in standard operating procedures
  • Appraise, review and give feedback to the team by rewarding good performance and taking disciplinary action for bad performance.
  • Identify team training and development needs to ensure continuing professional competence for self and staff
  • Financial Performance
  • Conduct rigorous performance reviews, monitor and provide necessary support to facilitate delivery of key financial parameters
  • Stores Management
  • Implement the Store SOPs. Establish control over non moving and short expiry goods
  • Supervise process for easy accessibility of items in stores
  • Achieve targets set by FOS team
  • Implement re-Order Level
  • Periodic Checks and Controls
  • Design and conduct programs for periodic checks and controls
  • Meet Statutory compliances 100%
  • Control shortages and excesses in physical inventory
  • PSM Monitoring and Control
  • Coordinate & help the PSM team to achieve the PSM targets
  • Any other task assigned by the HOD and the management

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