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Office Manager and Executive Assistant

4 months ago

Mumbai, India The Hashgraph Association Full time
About usThe Hashgraph Association (THA)

is a global organization

headquartered in Switzerland, and is a part of the

Hedera Hashgraph (“Hedera”)

ecosystem .Hedera is a revolutionary proof-of-stake public Distributed Ledger Technology (DLT) network that is fast emerging as the gold standard in DLT for enterprise-grade solutions and decentralized applications (dApps). Hedera is governed by a council of the world’s leading organizations - which include Google, Boeing, IBM, Dell, Deutsche Telekom, LG, Abrdn, London School of Economics, to name a few.

THA works closely with enterprises, startups, governments, and academic and training institutions around the world to deliver financing, custom-design solutions, and professional training and innovation programs, aimed at accelerating the development and utilization of the Hedera Hashgraph network.

We are scaling rapidly and are setting up offices in key geographies across the globe. We are looking for an Office Manager and Executive Assistant, based in Mumbai (India). This role will report directly to the Regional Director (APAC).

Your responsibilities will includeOffice Management:Streamline daily office operations to ensure efficiency and productivity.Manage office facilities, including maintenance, supplies, and vendor relations.Coordinate logistics for meetings, workshops, and company events.Supervise office staff and oversee administrative support functions.Implement and maintain office policies, procedures, and systems for optimal efficiency.Manage office budgets, process invoices, and ensure timely payments.Serve as the point of contact for general inquiries and visitor reception.Personal Assistant:Provide top-notch administrative support to senior executives, including calendar management, travel coordination, and email correspondence.Serve as a key point of contact between the executive team and internal/external stakeholders.Prepare reports, presentations, and other materials as needed.Handle sensitive information with utmost discretion and professionalism.

Requirements and qualificationsBachelor’s degree in Business Administration, Management, or a related field.At least 5 years of experience in office management and executive assistance, preferably within startup environments.Deep understanding of business operations and office management procedures.Excellent organizational and multitasking skills.Exceptional communication and interpersonal abilities in English.Proficiency in MS Office Suite and other relevant software.

Skills and Attributes:Proactive, self-motivated, and solution-oriented.Ability to juggle multiple priorities in a high-pressure environment.High level of integrity and ability to handle confidential information.Keen attention to detail and commitment to accuracy.Strong relationship-building skills.Adaptability to the dynamic needs of a startup ecosystem.

What we offerA unique opportunity to be a part of the world’s leading DLT ecosystemSignificant career growth potential in a fast growing sectorWorking with colleagues and on projects across the globeOpen and direct communication, flat structuresFlexible working hoursCompetitive salary package