Statutory Compliance- HR Manager

3 days ago

Pune, India DigiTop Digital Transformation Consulting Services Pvt Ltd Full time

Statutory Compliance & Advisory

·       Act as the subject matter expert on Indian labour laws affecting the IT/ITES sector (including but not limited to: Factories Act, Shops & Establishments Act, Contract Labour (Regulation & Abolition) Act, Payment of Wages Act, Minimum Wages Act, Payment of Gratuity Act, EPF & Miscellaneous Provisions Act, Employees' State Insurance Act, Maternity Benefit Act, Sexual Harassment of Women at Workplace Act, Industrial Disputes Act, Apprentices Act).

·       Monitor, interpret, and communicate changes in labour legislation and assess their impact on business operations.

·       Offer expert guidance and recommendations to HR partners, management, and employees on all matters of labour compliance.

·       Draft, review, and update HR policies, procedures, and employee handbooks to ensure alignment with statutory requirements.

Audits & Inspections

·       Conduct regular internal audits of HR practices, records, and systems for compliance assurance.

·       Coordinate and manage external audits and inspections by authorities such as the Labour Department, EPF, and ESI.

·       Effectively respond to and resolve queries or issues raised during audits or inspections.

Contract Labour Management

·       Oversee compliance in contract labour engagement, including contractor due diligence, documentation, and statutory remittances.

·       Ensure proper licensing and registration for contractors and the establishment as needed.

Statutory Filings & Record Keeping

·       Ensure timely and accurate submission of statutory filings, returns, and reports to government agencies.

·       Meticulously maintain records of all compliance documentation, including licenses, registrations, challans, and inspection reports.

Risk Management & Mitigation

·       Identify potential compliance risks and develop effective mitigation strategies.

·       Handle labour disputes, grievances, and disciplinary matters in accordance with legal requirements.

·       Liaise with legal counsel on complex labour law issues and litigation as needed.

Training & Awareness

·       Develop and deliver training for HR teams, managers, and employees on compliance, ethics, and workplace policies.

·       Promote a culture of compliance and ethical conduct across the organization.

Stakeholder Management

·       Collaborate with internal stakeholders (HR, Finance, Legal, Operations) and external partners (regulatory authorities, consultants, legal advisors).

·       Build and maintain strong relationships with regulatory bodies and agencies.

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