Executive Assistant to Managing Director

Company Description

Founded in 2006, KASA DECOR is a leading name in India's luxury surface materials industry, renowned for merging timeless craftsmanship with cutting-edge technology. Through our premium brand Taraash by Kasa Décor, we specialize in bespoke stone, concrete, and designer tile creations—crafted from the finest raw materials sourced globally and shaped using advanced fabrication techniques such as CNC routing, laser cutting, water jetting, and sandblasting. With in-house manufacturing, exclusive imports from Spain, Italy, and China, and partnerships with global leaders like Lioli by Caesarstone Group, Nexion, Simpolo, and Hey Concrete, we deliver innovative, trend-setting surfaces for luxury residential, hospitality, and commercial projects. Backed by a network of 75+ dealers across 50 cities, we bring design excellence and enduring value to clients nationwide.

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Job Description: Executive Assistant to Director

Role Overview: IMMEDIATE JOINER

We are looking for a highly organized, proactive, and resourceful Executive Assistant to directly support the Company Director. This role requires a sharp, detail-oriented professional who can seamlessly handle executive scheduling, confidential communication, project coordination, and administrative tasks. The role will also involve limited client-facing responsibilities, including communication updates and supporting sales operations with accurate documentation.

Key Responsibilities:

1. Executive Support:
Manage the Director's calendar, schedule meetings, handle travel arrangements, and ensure smooth day-to-day coordination.

2. Communication Management:
Draft, review, and manage professional correspondence (emails, letters, reports) on behalf of the Director.

3. Client Communication:
Regularly update clients on the status of their material orders and address related queries in a professional and timely manner.

4. Documentation & Invoicing:
Prepare and issue accurate proforma invoices and quotations in line with client requirements and company policies.

5. Meeting Coordination:
Organize and prepare agendas, presentations, and follow-up notes for internal and external meetings.

6. Confidential Handling:
Manage sensitive information with the utmost discretion and maintain confidentiality at all times.

7. Task & Project Tracking:
Follow up on pending tasks, deadlines, and key projects to ensure timely completion.

8. Cross-Functional Liaison:
Act as a bridge between the Director and internal teams (sales, design, operations) as well as external stakeholders.

9. Record Keeping:
Maintain organized reports, records, and project files for efficient decision-making.

10. Process Improvement:
Identify gaps in workflows, suggest improvements, and support efficiency in executive and client-facing operations.

Qualifications & Skills:

1. Bachelor's degree (preferred but not mandatory).

2. Proven experience as an Executive Assistant, Personal Assistant, or in a sales/CRM support role.

3. Strong command of MS Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides).

4. Excellent written and verbal communication skills in English (proficiency in Hindi a plus).

5. Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.

6. Detail-oriented with a commitment to accuracy in documentation and invoicing.

7. Strong interpersonal skills with the ability to interact confidently with clients and senior stakeholders.

What We Offer:

1. Competitive salary and benefits.

2. Direct exposure to strategic decision-making at the Director level.

3. Opportunity to handle a mix of executive-level coordination and client-facing responsibilities.

4. A role that combines administrative excellence with professional growth and learning.