Document Controller

3 weeks ago


Bengaluru, India Mott Macdonald Full time

Roles and Responsibilities:
•    Manages the incoming and outgoing documents (internal and external)      
•    Checks compliance and quality of documents ahead of submission.    
•    Implement and maintain coordinated and consistent document depository for the Project Team.    
•    Provides unique identifiers for all project documentation.  
•    Records the incoming and outgoing distribution of documentation.    
•    Liaises with Consultant / Contractor / Subcontractor DC Team for any document control issues.  
•    Regularly updates the Document Distribution Matrix.  
•    Expedite document creation, review, signature approval, and release of internally produced documents.
•    Assist users in capturing and locating electronic information.
•    Ensure that all governance documents are updated, and a proper audit trail is maintained.  
•    Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle.
•    Responsible for the storage of the active and archived documents.  
•    Responsible for identifying, collecting, indexing, filing, maintaining and disposal of quality records.

Qualifications
•    Recognised Document Control qualifications or relevant experience.
•    1 plus years of experience in related role required.

Core Competencies
•    Strong analytical and critical thinking skills.
•    Excellent organisational skills and diligence.
•    Excellent verbal and written communication skills.
•    Excellent time management skills with a proven ability to meet deadlines.
•    Knowledgeable in Document Control Procedures.
•    Ability to multitask and prioritise workload efficiently.
•   Experience with tools such as SharePoint, Aconex, ProjectWise preferred.


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