Document Controller
2 hours ago
Role Summary
As our document controller, you will be working in a small dynamic team and report to the Information Manager. You will be working cross-functionally between all the departments and support the project managers with document management for our international projects. To be successful in the role as our document controller, you should be up to date with document management processes and have a detail-oriented mindset. You should also have an extensive understanding of document management, be able to support where necessary, and not be afraid to discipline our team with the correct handling of documentation.
**Responsibilities**:
- Establishing and implementing new procedures.
- Disciplining and supporting the team in processing documentation.
- Assisting/or running the team in setting up a new document management system.
- Controlling the flow of incoming and outgoing documentation.
- Creating templates and setting-up document structures.
- Assisting in the creation of a new document library.
- Reporting errors or developments in our documentation.
- Maintaining the security of confidential documents.
- Excellent time management skills and capable of managing their own time/workload across multiple projects.
- Excellent communication skills required as all the projects will be UK based and daily coordination with the project team in UK is required.
- Experience in EDMS's like Aconex, SharePoint, ASite would be an advantage.
- Must have expertise in preparing reports in excel.
You’ll need to have
- A bachelor's degree in business administration or similar education.
- 3-5 years of work experience as a document controller.
- Knowledge of SharePoint /Aconex / Asite
- Excellent understanding of Microsoft Office programs.
- Detail-focused and document-organizing abilities.
- Familiarity with document control handling procedures.
- Ability to proactively manage processes and databases.
- A time-oriented approach to handling queries and tasks.
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