Document Controller
2 weeks ago
**Job Requirements
**Quest Global is an organization at the forefront of innovation and one of the world's fastest growing engineering services firms with deep domain knowledge and recognized expertise in the top OEMs across seven industries. We are a twenty-five-year-old company on a journey to becoming a centenary one, driven by aspiration, hunger and humility.
We are looking for humble geniuses, who believe that engineering has the potential to make the impossible, possible; innovators, who are not only inspired by technology and innovation, but also perpetually driven to design, develop, and test as a trusted partner for Fortune 500 customers.
As a team of remarkably diverse engineers, we recognize that what we are really engineering is a brighter future for us all. If you want to contribute to meaningful work and be part of an organization that truly believes when you win, we all win, and when you fail, we all learn, then we're eager to hear from you.
The achievers and courageous challenge-crushers we seek, have the following characteristics and skills:
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**Roles & Responsibilities**:
- Document Controller act as SPC for Multi functional team for drawing/Document release.
- MDL [Master Document List] is prepared by Doc controller & maintained in EDMS tool.
- Follow-up with Engineering team on the due date of the document submission in advance, keep them notified on the due deliverable.
- MDL is updated periodically on the document submission status. Incase of any delay in submission, dates are revised and notified to customer.
- Follows up with customer on the document approval for the submitted document, in case of any comments for customer, Document controller shares the comments with the Engineering team and get the document updated and resubmitted.Â
- Not all documents needs customer approval, only critical documents/drawing are submitted for customer approval. Which is specified on MDL at start of projects.
- Document controller also reviews the document authentically with reference to the Document Management system specification.
- EDMS tool is used for all communication and document storage.
- Report are extracted from EDMS on every week and shared with all key stake holders of project.
- Vendor Documents are handled outside EDMS system and including the inbound and outbound communication.
- Vendor documents are stored in EDMS folder by Document folder and communicated to the Engineering team.
- Document Controller also responsible for the Project Folder management, Governs the access control.Â
- Also perform Audit, and ensure only required stake holder have access to the folder and document stored are in line with revision of documents specified in the MDL.Â
**Required Skills (Technical Competency)**:
- Knowledge of Document Management System
- Knowledge of MS Office Package & EDMS Systems
- Knowledge of SAP, WRENCH, PRIMAVERA is advantageous
**Desired Skills**:
- Good Communication skills - Makes clear and convincing oral presentations; listens effectively; clarifies information as needed.
- Ability to handle discussions / Â communications independentlyÂ
- Works in a Collaborative environment
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