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Document Controller

2 weeks ago

Bengaluru, Karnataka, India Mott Macdonald Full time ₹ 15,00,000 - ₹ 28,00,000 per year

Roles and Responsibilities:

•    Manages the incoming and outgoing documents (internal and external)      

•    Checks compliance and quality of documents ahead of submission.    

•    Implement and maintain coordinated and consistent document depository for the Project Team.    

•    Provides unique identifiers for all project documentation.  

•    Records the incoming and outgoing distribution of documentation.    

•    Liaises with Consultant / Contractor / Subcontractor DC Team for any document control issues.  

•    Regularly updates the Document Distribution Matrix.  

•    Expedite document creation, review, signature approval, and release of internally produced documents.

•    Assist users in capturing and locating electronic information.

•    Ensure that all governance documents are updated, and a proper audit trail is maintained.  

•    Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle.

•    Responsible for the storage of the active and archived documents.  

•    Responsible for identifying, collecting, indexing, filing, maintaining and disposal of quality records.

Qualifications

•    Recognised Document Control qualifications or relevant experience.

•    1 plus years of experience in related role required.

Core Competencies

•    Strong analytical and critical thinking skills.

•    Excellent organisational skills and diligence.

•    Excellent verbal and written communication skills.

•    Excellent time management skills with a proven ability to meet deadlines.

•    Knowledgeable in Document Control Procedures.

•    Ability to multitask and prioritise workload efficiently.

•   Experience with tools such as SharePoint, Aconex, ProjectWise preferred.