Tender Executive

19 hours ago

Greater Noida, India SSG9 Facility mgmt Pvt. Ltd Full time

Job Title: Tender Executive

Department: Business Development / Contracts

Reports To: Tender Manager / Business Development Head

Location: Noida, Sector-62

Type: Full-time

Only those candidates should approach who have knowledge of all tender portals... Like CPPP, railway, e-procurement, central government, GeM, private tender etc.

Job Summary:

To manage and coordinate the end-to-end tendering process for facility management contracts, including preparation, submission, and post-tender follow-ups, ensuring compliance with client requirements and organizational goals.

Key Responsibilities:

  • Tender Management:
  • Identify relevant tender opportunities through various portals, websites, and contacts.
  • Study and analyze tender documents including scope, BOQ, technical and commercial terms.
  • Coordinate with operations, procurement, legal, and finance teams to gather required inputs.
  • Tender Preparation:
  • Prepare pre-qualification documents, technical and commercial proposals.
  • Compile company credentials, compliance documents, and certificates as required.
  • Draft and format tender responses ensuring accuracy, consistency, and compliance.
  • Bid Submission:
  • Ensure timely submission of tenders—both online and offline.
  • Maintain records of all tenders submitted and track their status.
  • Post-Tender Activities:
  • Follow up on submitted tenders for clarification, negotiation, and award status.
  • Assist in preparing presentations or documentation for post-bid meetings and negotiations.
  • Documentation and Reporting:
  • Maintain a repository of standard tender documents and responses.
  • Prepare periodic reports on tender success rate, pricing trends, and competitor benchmarking.
  • Compliance:
  • Ensure all tenders are submitted in compliance with statutory and organizational guidelines.
  • Coordinate with legal/compliance teams to mitigate risks and adhere to contractual obligations.

Key Skills & Competencies:

  • Strong understanding of facility management services (soft and hard services).
  • Excellent written and verbal communication skills.
  • High attention to detail and accuracy.
  • Strong time management and organizational skills.
  • Proficiency in MS Office (Excel, Word, PowerPoint).
  • Experience with government and private sector tenders.

Qualifications & Experience:

  • Graduate or Diploma in Business Administration, Engineering, or related field.
  • 2–5 years of experience in tendering within the facility management or related industry.
  • Familiarity with e-tendering portals and procurement platforms.

Job Types: Full-time, Permanent

Pay: ₹22, ₹35,000.00 per month

Benefits:

  • Cell phone reimbursement

Work Location: In person

Application Deadline: 30/08/2025
Expected Start Date: 25/08/2025

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