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Administrative Assistant

2 months ago

Mumbai, India Xpheno Full time

Summary: The Assistant will be responsible for providing virtual administrative assistance as per

global business hours based in Mumbai.

Meeting management

• Extensive coordination and scheduling of internal / external meetings and conference calls,

video conference meetings for the teams both internally / externally with clients and Company's

global offices.

• Minimal editing of PowerPoint documents and general correspondence (internal and

external)

• Updating of company databases may be required

• Coordination of Domestic and International travel arrangements including flight / hotel

bookings, trains, and ground transportation; arranging Visa’s where necessary and creating

detailed travel itineraries.

General Administration

• Timely collection and processing of team expenses for both cash and American Express

using the company expense system.

• Supporting the other Executive & Admin Assistants where necessary.

Experience / Skills Required:

• Strong client service orientation.

• Effective prioritization of multiple professionals.

• Experience in travel coordination; domestic & international.

• Understanding of different time zones

• Excellent written and verbal communication skills.

• Ability to represent the team in a positive way through interactions with other internal

teams, as well as external clients, investors, and partners.

• Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint,

Outlook. Good judgment as to when to escalate issues vs. solving problems independently.

Reporting Relationships

Administrative Manager


Work shift timings:

MST : 7:30pm to 4:30am

EST : 5:30pm to 2:30am

PST : 8:30pm to 5:30am