Executive Assistant

4 weeks ago


maharashtra, India Columbia Petro Chem Private Limited Full time
The ideal candidate will provide top-level assistance for CMD. She should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and coordinate with stakeholders.
Salary: Upto 12 LPA
Number of open position: 2
Working 6 days a week
Responsibilities
Prepare and edit correspondence, communications, presentations and other documents.
Preparing reports of clearance of quarantine email.
Responsible for the complete chain of Oil related work.
Maintain databases
File and retrieve documents and reference materials.
Conduct research, collect and analyze data to prepare reports and documents.
Manage and maintain executives' schedules, appointments and travel arrangements.
Responsible for administration work.
Responsible for all work related to travel.
Arrange and co-ordinate meetings and events.
Record, transcribe and distribute minutes of meetings.
Monitor, screen, respond to and distribute incoming communications.
Answer and manage incoming calls.
Liaise with internal staff at all levels.
Interact with external clients.
Co-ordinate project-based work.
Review operating practices and implement improvements where necessary.
Supervise, coach and train lower-level staff.
Qualifications
Bachelor's degree or equivalent experience with Min 8+ Yrs of Exp.
Proficient in Microsoft Office suite.
Experience in managing multiple priorities, administrative coordination, and logistics.
Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
Strong written and verbal communication skills.

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