Executive Assistant to the Founder

3 weeks ago

Mumbai, India Artha Group Full time
Position Overview:

Artha Group is seeking an Executive Assistant to the Founder. This individual will play a critical role in providing comprehensive administrative and executive support to the Founder, enabling them to focus on strategic initiatives and overall business objectives. The ideal candidate will be able to anticipate needs, think critically, and offer solutions to problems with high professionalism and confidentiality.

Joining Our Team:

As part of the core founding team, you will have the unique opportunity to help shape the future of Artha Group. You will be working closely with the Founder, one of India's first micro VC fund houses and a top investor in the early-stage space with previous investments in OYO, Purplle, Karza, Exotel, Agnikul, Everest Fleet, LenDenClub, among others.

At Artha, we believe in fostering a culture of innovation, collaboration, and respect. We are a small but dedicated team committed to making a difference in the venture capital space. We understand that our success depends on our people's success, and we are committed to providing our team with the resources and opportunities they need to grow and thrive.

Please note that this position demands a high level of time commitment, focus, and flexibility. It may not be suitable for individuals seeking a traditional 9-5 role. However, we'd love to hear from you if you're a proactive, detail-oriented individual with excellent administrative and organizational skills and a passion for the start-up and VC ecosystem.

Responsibilities:

Calendar and Time Management:

- Manage the founder's calendar, scheduling appointments, meetings, and events.- Coordinate and prioritize the founder's daily activities to optimize their time and productivity.- Proactively anticipate scheduling conflicts and resolve them promptly.- Follow up on the discussions during meetings, prepare in advance for the discussions in the meetings, and close tasks.

Communication and Correspondence:

- Act as a liaison between the founder, internal team, and external stakeholders, promptly and professionally handling inquiries and correspondence.- Draft and review emails, letters, memos, reports, and other documents as needed.- Maintain confidentiality and exercise discretion when dealing with sensitive information.

Travel and Logistics:

- Arrange complex domestic and international travel itineraries, including flights, accommodations, transportation, and visas.- Prepare travel expense reports and ensure timely reimbursement.- Coordinate on-site and off-site logistics for meetings, conferences, and events.- Think on your feet and figure out maximum productivity for a high-powered executive with tasks, calls, and assignments for commutes and flights.

Meeting Coordination and Support:

- Schedule, coordinate, and prepare meeting materials, including agendas, presentations, and minutes.- Attend meetings with the founder, take detailed notes, and follow up on action items.- Facilitate effective communication and collaboration among team members and external parties.

Cross-Departmental Coordination:

- Collaborate with various departments within the organization to ensure timely completion of tasks and projects.- Follow up with department heads and team members to gather updates, resolve issues, and track progress.- Act as a liaison between the founder and different teams, facilitating effective communication and promoting cross-functional collaboration.

Project Management & Reporting:

- Assist the founder in managing various projects and initiatives, ensuring deadlines and deliverables are completed.- Conduct research, gather data, and prepare reports to support decision-making processes.- Track project milestones, follow up on progress, and provide status updates.- Prepare and compile weekly, monthly, quarterly, and annual project reports for the founder.- Collect and analyze data from different sources to create comprehensive reports highlighting key metrics, progress, and challenges.- Present reports to the founder, providing insights and recommendations to support decision-making.- Maintain accurate and up-to-date records of project-related information, ensuring data integrity and confidentiality.

General Administrative Support:

- Handle general administrative tasks such as managing phone calls, organizing files, and maintaining office supplies.- Prioritize and manage multiple tasks simultaneously, with strong attention to detail.- Assist with personal tasks and errands as requested by the founder.

Requirements:

- Proven experience as an executive assistant or similar role supporting C-level executives or founders.- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.- Strong written and verbal communication skills, including professional correspondence.- Proficiency in office software and tools (e.g., Microsoft Office Suite, Google Workspace).- Discretion and confidentiality in handling sensitive information.- Exceptional attention to detail and problem-solving abilities.- Ability to work independently in a fast-paced setup demonstrating initiative and proactivity.- Flexibility to adapt to changing priorities and work in a fast-paced environment.- Professionalism, maturity, and strong interpersonal skills.

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